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Part-Time CDL Instructor - VU LTEC (Plainfield, IN)

(Support Staff)

Vincennes University is seeking applicant for CDL Instructor. This is a part-time, non-exempt support staff position located in Plainfield, Indiana.

JOB SUMMARY

This position is responsible for instructing CDL Class B training at Vincennes University Logistics Training and Education Center’s (VU LTEC) CDL program. The instructor must have a minimum of three years’ experience driving CDL Class A (preferred) or B tractor-trailers. Previous teaching/training experience preferred.

ORGANIZATIONAL RELATIONSHIPS

This position will report to the CDL Coordinator at VU LTEC. This individual will interact with students, faculty, and Vincennes University administrative offices.

PRIMARY DUTIES (may include, but not limited to the following):

• Conduct CDL Class B training in accordance with the VU curriculum and the Indiana Bureau of Motor Vehicles guidelines

• Maintain all paperwork and reporting data for BMV license requirements and PTDI program certification

• Be a contributing member of the VU LTEC CDL Team to offer feedback and suggestions to improve program delivery

• Maintain safety as the number one priority for all students and staff

• Assist with the instruction (classroom, backing, road driving) of CDL Class A courses, as necessary

• Other duties as assigned

OTHER REQUIREMENTS

• Receive Indiana BMV instructor license by completing Indiana BMV Instructor application and background check

• Adhere to Vincennes University’s Instructor Policies (available upon request)

• Adhere to general employee policies found in the Vincennes University Online Manual

• Responsible for accurate time tracking and reporting of duties performed

• Be available and on-time to conduct training as scheduled by VU LTEC

• Responsible for all University equipment and facilities

• Conduct oneself in a professional manner as a representative of VU LTEC

• Available to work non-standard work hours as necessary (nights/weekends)

EDUCATION & EXPERIENCE

The CDL Instructor must have the following:

• Three (3) years verifiable experience driving Class A (preferred) or B tractor-trailers

• Current Class A (preferred) or B Commercial Driver’s License; current clean Motor Vehicle Record

• Current Department of Transportation physical; ability to pass drug screen

• Present knowledge on all State and Federal (FMCSA) regulations

• Working knowledge of CDL training/testing requirements

• Must meet VU’s basic instructor qualifications and skills

• Have a high school diploma or GED, some college preferred

• Applicants should have successful experience in overseeing simultaneous projects with minimal supervision

• Ability to work with a broad range of stakeholders, including faculty, students, staff, industry employers, and the public workforce system

• Must have the ability to take initiative; have superior organizational skills with the ability to multi-task.

• Must have excellent communication skills (both written and oral)

• Professional appearance and manner is essential

• Ability to use Microsoft Office

PHYSICAL DEMANDS

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, and use hands to handle objects, tools or controls, reach with arms, and climb stairs. The employee must have the ability to occasionally lift and/or move objects up to 50 pounds.

For more information call the VU LTEC CDL Coordinator, Kyle Walker, at (317) 381-6084.

APPLICATION SUBMISSION

Vincennes University is committed to diversity in the college community.

Interested applicants should submit a cover letter and resume to jobs@vinu.edu or by mail to Vincennes University Human Resources, 1002 N. First Street, Vincennes, IN 47591. Applications will be accepted until position is filled. Interviews may be held concurrently with the advertising period.

AA/EOE

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Learning Unlimited Coach (Indianapolis)

(Support Staff)

Vincennes University is seeking a highly motivated and energetic individual to assist Learning Unlimited students at the Beech Grove Library and the College Avenue Branch of the Indianapolis Public Library, in Indianapolis Indiana. The Learning Unlimited Program is an exciting program partnering local public libraries and distance education courses offered by Vincennes University. The Learning Unlimited Coach reports to the Learning Unlimited Coordinator at Vincennes University. This is a Non-exempt, support staff twelve month part time position.

Responsibilities:

• Provide general support to VU students enrolling in the Learning Unlimited initiative.

• Assist students in connecting with appropriate university offices when necessary.

• Provide technological support to students.

• Coordinate and link students to other students.

• Coordinate and link students to instructors.

• Support participants in navigating the educational system and the library systems.

• Assist when necessary the course instructors and Learning Unlimited coordinator as a teacher’s aide.

• Work as a proctor to Learning Unlimited and potential Learning Unlimited students, both live and virtually.

• All other duties as are necessary to assist with the Learning Unlimited Program in an efficient and beneficial manner.

Job Qualifications:

• Bachelor degree required.

• Proficient in email communications, Windows XP environment, Internet applications, Microsoft Office Suite or other word processing/spreadsheet application.

• Ability to effectively, professionally, and tactfully interact and communicate, both orally and in writing. Additional Personal Qualities Needed:

• Strong work ethics, able to be present during scheduled work hours and events.

• Ability to tutor students in Math, both live and virtually.

• Self-starter with the ability to solve problems, think critically, and organize workload.

• Ability to maintain an orderly work environment and possessing overall excellent organizational skills is essential.

• Ability to work cooperatively in a team environment.

VU is committed to diversity in the college community.

Application: Interested persons should submit a letter of intent, a resume, college transcripts and reference information to: jobs@vinu.edu or to Human Resources, 1002 N. First Street, Vincennes, IN 47591. Applications will be accepted until the position is filled. Interviews may be held concurrently with the advertising period. AA/EOE

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Academic Advisor - MEP California (Part-Time)

(Support Staff)

Vincennes University is seeking applicants for Part-Time Academic Advisor for the Military Education Program (MEP) - California at the Naval Medical Center.

PRIMARY FUNCTION:

Deliver a full range of academic advising services to all military students interested in enrolling in Vincennes University’s growing Military Education Program and/or Distance Education Program offerings. The advising workload will include advising hundreds of students each term.

MINIMAL QUALIFCATIONS:

• Bachelor’s Degree required

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Conduct formal advising sessions with current and prospective students while advising on major course of study, degree requirements, and appropriate course delivery method.

• Interpret, apply, and abide by the Federal Education Rights and Privacy Act (FERPA) and parental confidentiality issues.

• Evaluate and articulate data accurately concerning students, faculty and administrators.

• Apply an accurate knowledge of a wide range of University courses utilized in over 20 programs, and academic standards and requirements to benefit students and the University.

• Develop degree plans for deployed and deployable military service members using critical thinking skills and working independently.

• Coach, challenge and encourage learners through disruptive life events and obstacles through discussion of options to support student success.

• Evaluate and interpret student’s military training and experience based on recommendations from the American Council on Education and apply credit to individual degree plans.

• Evaluate students’ academic records to ensure all requirements for graduation have been met.

• Travel as necessary to effectively advise, recruit, and retain students and/or represent the University at Education fairs at other MEP education sites and military bases.

• Recruit and retain active and inactive students through ongoing solicitation.

• Conduct presentations on behalf of the University to stakeholders such as military education service officers, regional directors and other key decision makers.

• Communicate effectively to audiences of service members about the benefits of attending Vincennes University.

EXPERIENCE:

• Experience working with military personnel.

• Experience in busy office environment, multitasking.

• Ability to work effectively in a service environment that is subject to frequent interruptions.

• Ability to maintain orderly work environment, overall excellent organizational skills.

• Experience working with diverse clientele

• Ability to learn and proficiently apply a variety of computer applications specific to the work environment.

• Quick learner, ability to mentally organize, create solutions “on the spot” as well as long-term.

• Understanding of academic degree requirements and a knowledge of requirements for degree completion.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Applications will be accepted until position is filled. Interviews may be held concurrently with the advertising period.

AA/EOE

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Part-Time Recreation Facilities Supervisor

(Support Staff)

Vincennes University is seeking applicants for Recreation Facilities Supervisor. This is a part-time, support staff position with no benefits at the Vincennes Campus.

PRIMARY FUNCTION:

Supervise student employees and facilities during evenings and weekends. Depending on day, opening and/or closing of facilities. Current operating hours ranges from 7 a.m. to 11 p.m.

DUTIES/RESPONSIBILITIES:

25-28 hours per week, 12-month part-time, permanent position Some flexibility in assigned job duties and times, but mostly evenings and weekends; hours adjust from semesters and summer

Duties: Evening and Weekend Supervision of all Rec Sports indoor and outdoor facilities. This position reports to the Recreational Sports Facilities Coordinator. Responsibilities focus on supervision of student employees and providing guidance and leadership in their duties. This position may include any or all of the following:

• Opening and/or Closing of all Recreational Sports Facilities

• Organize and assist with special events that could include moving and lifting larger items, bleachers, tarps, tables and chairs, weights, etc.

• Assist faculty and staff in facility as needed

• Follow set procedures of facility management

• Facility and athletic team laundry

• Maintaining/cleaning of equipment throughout indoor and outdoor facilities

• Training of new student employees and continually checking their work progress

• Provide a visible presence in the facility through constant making of rounds

• Insuring student employees are following set procedures

• Be aware of liability issues and risk management concerns in all areas

• Other duties as assigned

EDUCATION/REQUIREMENTS:

• High school diploma or GED equivalent

• Basic computer use

• Light maintenance knowledge

• Related work experience

• Supervisory Capacity

• Leadership, trustworthy, reliable, honest, dependable, prompt

• Able to follow directions/instructions

• Self-starter, ability to work on own, and initiative to improve

• Able to work with diverse employees and good communication skills

• Able to handle difficult and heated situations

• Positive attitude and sound judgment

• Professional personal appearance

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume, transcript(s), and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Applications will be accepted until position is filled. Application received by February 24, 2017 will receive first consideration. Interviews may be held concurrently with the advertising period.

AA/EOE

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Secretary I - Distance Education

(Support Staff)

Vincennes University is seeking applicants for Secretary I, Distance Education. This is a full-time, non-exempt, support staff position with benefits located at the Vincennes Campus.

Primary Function:

To provide comprehensive support to distance education students, instructors and academic advisors, managing telephone traffic, grade and withdrawal reporting for courses, and other activities as needed.

Responsibilities:

• Manage the telephone response system in the Distance Education Advising Center

• Respond to student telephone requests as appropriate

• Direct calls to the appropriate distance education or military program area

• Provide students with information on distance courses by telephone, email or mail

• Direct students to appropriate university support services as needed, including but not limited to the bookstore, the Financial Aid office, the Bursar’s office or the Registrar’s office

• Contact students for non-participation

• Process student requests for distance education course withdrawals

• Process course extensions as approved by distance education faculty

• Coordinate the dissemination of appropriate test materials for students attempting to earn credit by examination for distance education courses

• Maintain student files as needed

• Facilitate communication between distance education faculty and students as needed

• Responsible for assisting with faculty book orders

• Update and maintain the Distance Education website

• Responsible for assisting with Military Education functions

• Manage non-credit courses for Vincennes University

• Other responsibilities as needed

Knowledge and Skills Required

• Ability to communicate effectively in writing and orally.

• Ability to maintain confidentiality.

• Ability to effectively establish rapport with students and prospective students.

• Ability to solve problems, think critically, and organize workload.

• Knowledge of university policies, procedures and resources.

• Knowledge of distance education courses offered by Vincennes University.

• Knowledge of success strategies for distance learning.

Qualifications

• Associate degree preferred

• Possess excellent oral and written communication skills.

• Possess the ability to work effectively in a team environment.

• Possess an understanding of and sensitivity to comprehensive student support in an educational environment.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Applications will be accepted until position is filled. Interviews may be held concurrently with the advertising period.

AA/EOE

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PC Technician

(Support Staff)

Vincennes University is seeking an individual to fill the position of PC Technician. This is a full-time, support staff position.

PRIMARY FUNCTION:

Responsibilities will include the installation, testing, configuration and general support of PC’s and associated hardware and software. Lifting and moving of equipment is required. Some limited travel may be required as is a valid driver’s license.

EXPERIENCE:

An understanding of Window’s operating systems, common application packages, common connectors and cabling are required. Knowledge of the Internet, Ethernet and TCP/IP are also required. This position requires a self-motivator with excellent communication skills and the ability to interact with faculty, staff and students.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume, transcript(s), and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Applications will be accepted until position is filled. Interviews may be held concurrently with the advertising period.

AA/EOE

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Upward Bound Instructors

(Support Staff)

Vincennes University's Upward Bound Program is seeking applicants to fill up to six (6) positions for Academic Instructors. These are temporary, part-time positions that will run from June 4, 2017, through July 14, 2017. These positions are pending continued funding from the Department of Education.

RESPONSIBILITIES:

  1. Teach Academic Classes: Literature/Composition, Mathematics (Algebra through Calculus), Laboratory Science (Biology and Chemistry) or Foreign Language. The following positions are needed: Literature/Composition-1, Mathematics-1, Science-1, and Foreign Language-1.

  2. In cooperation with the Director, decide and agree upon curriculum offerings for the Instructor's particular area.

  3. Write general objectives for each course of instruction. Submit a syllabus for each subject taught as well as a Pre-test and Post-test.

  4. Be available as needed for individual conferences with students possessing different needs or who are at different levels of attainment. During these sessions, such areas as goal setting, and study skills should be explored.

  5. Write academic assessments on students at mid-term and at the end of program indicating level of success achieved in meeting objectives and provide assistance with completing individual educational plans.

  6. Conduct exit review with each student to discuss progress and ideas for improvement.

  7. Attend orientation and training sessions prior to summer program.

  8. Attend staff meetings as arranged.

  9. Participate in evaluation of the summer program (student and staff evaluations).

  10. Participate in field trips or outings as assigned by Director.

  11. Other duties as assigned by the Director.

REQUIREMENTS:

Applicants must possess a Bachelor’s Degree in the subject area they will be teaching. Preference will be given to applicants possessing a teaching license. Successful applicants must be capable of teaching a diverse group of students.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Application Deadline is February 24, 2017. Interviews may be held concurrently with the advertising period.

AA/EOE

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Coordinator of Student Activities - Jasper Campus (VUJC)

(Support Staff)

Vincennes University is seeking applicants for Coordinator of Student Activities. This is a part-time, support staff position with no benefits at the Jasper Campus (VUJC)

PRIMARY FUNCTION:

This position is responsible for the planning, implementation and assessment of processes, events and programs designed to promote student enrichment that aligns with University learning outcomes. The duties will include developing leaders of the Campus Activities Board and Student Government Association and administering the Student Activities and Student Government budgets, supervision and coordination of the student center facilities, and developing student life activities. This is a twelve-month Support Staff position with a flexible weekly work schedule (including occasional evening/weekend assignments.)

ESSENTIAL DUTIES & RESPONSIBILITIES:

Student Programming:

• Plan, organize and implement a program of activities that meet the needs of Vincennes University Jasper Campus students

• Negotiate contracts with artists and agents to support calendar of events

• Serve as staff advisor for Campus Activities Board and/or Student Government Association

• Recruit and empower cadre of student leaders including preparation, development and implementation of leadership and in-service training

• Provide leadership opportunities for the student body at large

• Coordinate the selection of Campus Activities Board, Student Ambassadors/SGA officers with the Director of Student Services

• Serve as the primary resource to provide assistance, advisement, and support for all student clubs and organizations

• Advise students regarding student life issues

• Plan, organize, and implement the Start VU Jasper new student orientation program in cooperation with the Director of Student Services and other administrative offices on campus.

• Plan and coordinate graduation festivities and student leadership/academic recognition ceremonies

• Serve as liaison to Vincennes Campus Center for Career and Employer Relations, planning and coordinating career development activities and resources for Jasper Campus students

• Administer and counsel students on personality, career, and learning styles assessments

Assessment

• Support institutional co-curricular assessment through use of qualitative and quantitative measures • Align programming with institutional general and program learning outcomes • Coordinate and oversee the administration of Accuplacer testing for new students

Marketing

• Manage campus web presence via website maintenance and social media accounts • Produce and/or supervise production of printed and online promotional materials for student activity events

Budgetary

• Maintain and manage Student Activities fiscal budget • Account for all receipts and purchase orders required by the Bursar for campus events • Review and approve student club seed money funding and oversee club purchases, coordinating appropriate paperwork • Order supplies, equipment, and food for various activities.

Supportive Services

The Coordinator of Student Services will assist the Director of Student Services in coordinating support services such as Financial Aid, Disability Services, and identifying and creating support for at-risk student populations. Other support services duties include:

• Supervise Student Activities student workers and work-study students • Revise and produce the Student Handbook • Create and maintain connections between campus and local community • Maintain equipment in Ruxer Student Center and other student gathering areas on the campus • Perform other duties as assigned

POSITION QUALIFICATIONS:

Associate’s degree required, Bachelor’s preferred

Excellent interpersonal skills. Experience organizing and conducting group activities. Preferred background working with student activities programming in higher education. Experience with student activities as an undergraduate student preferred.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume, transcript(s), and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Applications will be accepted until position is filled. Interviews may be held concurrently with the advertising period.

AA/EOE

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Training Coordinator Assistant - Loogootee, IN (Martin County)

(Support Staff)

Vincennes University is seeking applicants for Training Coordinator Assistant. This is a part-time, professional staff position in Loogootee, IN (Martin County).

Essential Function:

Specific duties of the Workforce Training Assistant include, but are not limited to, the following:

• Provides office support to Workforce Training Coordinator as needed to include answering phones, directing office traffic, filing, data entry, contacting clients, scheduling appointments, and any other office related activities that may be required. Works at sole discretion of Workforce Training Coordinator.

• Orientates WorkOne customers to the services and eligibility requirements of the Workforce Investment & Opportunity Act (WIOA) program in both group settings and individually.

• May be called upon to assist customers with their career planning and career decision-making process to include assessing customer’s employment and training needs to include job readiness status.

• Assists customers in identifying barriers to employment and makes proper referrals to intensive and training services within the one-stop system as appropriate, or to community resources as necessary.

• May assist WIOA customers with their enrollment process and be expected to monitor student progress to include collecting attendance information.

• Enters all relevant data as assigned (enrollment, case management notes, job placement data, follow-up information, etc.) into computer tracking system. Performs necessary documentation, paperwork and record keeping in direct support of Workforce Training Coordinator.

• May develop and present career and job search workshops and orientations to job seekers, and provides Workforce Center tours as needed.

• Provides job development and appropriate job referrals to WIOA customers and conducts follow-up services with customers regarding their job search.

• May be asked to organize & participate in job fairs, trade shows, and appropriate community events as required.

• All other duties as assigned by Workforce Training Coordinator or Management Staff.

RESPONSIBILITIES:

The Workforce Training Assistant receives general supervision and guidance from the Director, Operations Manager and Policy & Data Manager. Job responsibilities are to be performed within the general policies of Vincennes University as defined by the University manual, Policy Letters and internal organizational charts, position descriptions, written and verbal instructions, and IDWD policies. Provides direct client and office support to the Workforce Training Coordinator assigned to Martin County office location. Reports directly to the Vincennes University Operations Manager.

REQUIREMENTS:

• Education/Experience: Associate’s degree preferred, but not required. Two years of work experience in a busy office environment.

• Skills/Abilities: Ability to provide positive, outstanding customer service an absolute must. In order to provide the highest level of customer service, this position requires a thorough understanding of the job search process including proficiency in resume writing, uploading resumes to internet websites, cover letters, job interviewing skills, etc.

Additional skills & abilities include the following:

• Ability to interact positively with a variety of personalities and socio-economic populations.

• Ability to work in an integrated team environment and provide support to fellow team members is essential.

• Problem-solving skills, organizational skills, time management skills, and excellent oral and written communications skills are essential.

• Proficiency in a variety of computer software applications are required including Microsoft Office Suite, e-mail and internet applications. Ability to create, maintain and enter information into databases. Ability to learn new applications quickly to include database management.

• Drug screening and background check will be conducted upon offer of employment.

SALARY & BENEFITS:

Salary: $12.00 per hour; 25-28 Hours per week as needed. No additional benefits associated with this position.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume, transcript(s), and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Applications will be accepted until position is filled. Interviews may be held concurrently with the advertising period.

AA/EOE

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ABE/HSE Instructor - Jasper

(Support Staff)

Vincennes University is seeking applicants for an ABE/HSE Instructor. This is a part-time, non-exempt staff position located in Jasper, IN.

PRIMARY FUNCTION:

ABE/HSE Instructors are responsible for providing academic instruction to adults and youth enrolled in adult education programming. Instructors work with adult and youth students individually and in groups to meet the needs of their students in reaching their academic goals.

Minimum Qualifications:

Bachelor’s degree in Education or related discipline

Responsibilities:

• Provides instructional activities based on individual learner education levels

• Assess student education levels using standardized test (TABE) and informal inventories

• Evaluates student skill needs, abilities, and goals

• Monitors student progress and retention

• Develops classroom curriculum for individual and small group instruction

• Develops distance education curriculum to supplement in-class activities

• Maintains student records and information in student files and online database (InTERS)

• Maintains frequent contact with students both in and away from classroom to provide assistance with students’ in-class and distance learning activities

• Assists students in overcoming barriers to educational and career goals through partnerships with local and regional social service agencies

• Promotes program purpose and mission to potential students and community, business, and post-secondary partners

• Meets deadlines for submitting reports and replies to supervisors’ emails in a timely manner

• Learns to interpret program data and works toward meeting performance goals

• Maintains inventory of classroom materials and supplies

• Attends staff meetings and professional development activities as required

• Performs other duties as assigned by the Program Director and/or Lead Instructor

Position Requirements:

• Bachelor’s degree in Education or related discipline

• Valid Indiana Teaching License preferred

• Demonstrated successful classroom teaching experience preferred

• Exceptional organizational skills and ability to collaborate with others

• Demonstrated proficiency in computer programs

• Possess desire and ability to work with diverse socio-economic populations who may possess significant barriers to education and career attainment

Physical Demands:

Normal physical demands for successful work in a normal office environment.

Applicants should submit a cover letter, resume and contact information for three references to Vincennes University, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Applications will be accepted until the position is filled.

Vincennes University is committed to diversity in the college community

AA/EOE

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Part Time Desk Clerk

(Support Staff)

The Department of Residential Life at Vincennes University is seeking applicants for a Desk Clerk. Positions to be filled are part-time, day and night shift. This is a non-exempt, support staff position without benefits.

The Residence Hall Desk Clerk must be a self-motivated, flexible and dedicated professional who can assist in establishing a residential community conducive to student learning, development, and retention. The Residence Hall Desk Clerk must possess a student-centered attitude to be an effective and positive influence in the residence halls at Vincennes University.

Position Expectations

• Possess ability to follow written and oral instructions

• Be flexible to meet departmental needs

• Cover desk area

• Display willingness and ability to deliver services promptly, courteously and professionally

• Ability to prioritize work assignments

• Work with minimum supervision

• Perform clerical responsibilities (filing, typing, maintaining forms, etc.)

• Distribute and forward mail

• Answer the telephone

• Schedule appointments

• Keep residence hall records

• Assist at student class registration as needed

• Possess ability to work with college age students

• Maintain a clean and organized work area

• Answer questions concerning Vincennes University and current activities

• Attend meetings as required

Minimum Qualifications

• High School diploma or GED with preference given to those with office work experience

• Commitment to student learning and development

• Strong commitment to multicultural student population

• Experience with information technology and demonstrated computer proficiency

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Applications will be accepted until position is filled. Interviews may be held concurrently with the advertising period.

AA/EOE

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Part-Time USCG Coordinator (Virginia)

(Support Staff)

Vincennes University is seeking applicants for Part-Time Coordinator USCG. This is a part-time staff position at US Coast Guard Cutter Afloat Program in Virginia.

PRIMARY FUNCTION:

Coordinate academic outreach and provide advising services for Vincennes University at the United States Coast Guard Cutter Afloat Program, Virginia

RESPONSIBILITIES:

• Oversees the counseling and advising of students concerning their academic program and preparing their evaluation package.

• Determine the appropriate mode of instruction: on-site classes, distance learning courses, or college level testing, in accordance with the needs of the student and availability of faculty and delivery system.

• Resolves student academic problems and issues within the limits of University procedures.

• Informs students (by phone, mail, e-mail or in person) about their educational options and their academic status with Vincennes University.

• Identifies and recruits qualified adjunct faculty and submits the documentation necessary for hiring.

• Orients new faculty with procedures and standards of the University.

• Supervise faculty compliance with academic schedules and contact hour requirements.

• Assure that faculty teaching is evaluated through student evaluations, faculty peer counseling, and other academically acceptable methods in cooperation with the Vincennes campus.

• Assure that faculty is supplied with appropriate course plans, textbooks, and other instructional resources to assist them in the conduct of their courses.

• Coordinate Adjunct Faculty travel and required security identification for both CONUS and OCONUS travel.

• Schedule periodic faculty development workshops.

• Ensure that appropriate annual course schedules are developed consistent with student needs, faculty availability and economic necessity.

• Ensure timely availability of textbooks and other instructional resources appropriate to scheduled courses.

• Monitor the textbook inventory, identifying needs for upgrading course materials.

• Work with US Coast Guard personnel to schedule coursework aboard deployed Cutters.

• Ensure the timely completion and submission of registration forms, evaluation packages, grade reports, student account collections, class roster reconciliation, and any checklists, reports for the monitoring of these activities.

• Ensure the timely and accurate certification of tuition assistance, veterans educational benefits, and/or financial aid, including the submission of any supporting documentation to the proper authority.

• Will not allow any student with prior term Account Receivable balance to register for another course until full payment is received.

• Maintain student academic files and records in accordance with University procedures.

• Maintain the reconciliation and follow-up of student accounts receivable to include any student payments, tuition assistance, payment plans, VA benefits and financial aid payments.

• Adheres to time schedules in the submission of reports and administrative correspondence.

• Responsible for coordinating with various Military Educational/College Offices, the applicable state approving agencies, and the veteran’s administrative offices on matters affecting the operation of the site and responsibilities of the students.

• Works on continuous program effectiveness and improvement of VU’s service to students and the military.

• Plans, conducts and carries out the marketing and public relations function for additional Coast Guard Cutter Commands.

EXPERIENCE:

• Experience working with military personnel.

• Prior experience in coordinating an academic program at the community college level or higher.

• Ability to maintain orderly work environment, overall excellent organizational skills.

• Experience working with diverse clientele.

• Experience with the structure and function of academic advising.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Applications will be accepted until filled. Interviews may be held concurrently with the advertising period.

AA/EOE

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Part Time Secretary Military Education Program - FLORIDA

(Support Staff)

JOB TITLE: Part-Time MEP Secretary – FLORIDA

POSITION: Non-Exempt

REPORTS TO: MEP Site Director

DEPARTMENT(S): Military Education Program DIVISION/AREA: Extended Studies

PRIMARY FUNCTION: Provide administrative support for the MEP-FL St. Augustine Office

MINIMAL QUALIFCATIONS: Proficient in Window 7 environment, Internet applications, Microsoft Office Suite, HS Diploma

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Computer Skills: Typing skills and proficiency with Microsoft Office required. Proficiency in Banner software desired but not required.

• Communications: Must have excellent written skills and be proficient in general business administration formats. Verbal communication skills both in person and on the phone are required.

• Additional Requirements:

• Experience in busy office environment, multitasking.

• Experience working with a diverse student population including military service members, spouses, and dependents.

• Must have excellent customer service skills. Friendly, outgoing, respectful attitude required.

• Must be professional at all times. Must be neat and clean in appearance at all times.

• Must be punctual, reliable, and meet assigned deadlines.

• Quick learner, ability to mentally organize, create solutions “on the spot” as well as long-term.

POLICY FORMATION: Follow applicable University academic, advising and administrative policies

POLICY INTERPRETATION: University Manual, Business Office Policy, Dean, College of Extended Studies and Director of the MEP.

POSITION REQUIREMENTS:

EXPERIENCE:

Experience working with military personnel.

Prior experience in academic advising at the community college level.

Experience in busy office environment, multitasking.

Ability too maintain orderly work environment, overall excellent organizational skills.

Experience working with diverse clientele.

Proficient in Windows Office environment, Internet applications, Microsoft Office Professional Suite.

Ability to learn and proficiently apply a variety of computer applications specific to the work environment.

RESPONSIBILITIES:

• Data entry, preparing correspondence, answering phones and performing general office duties as assigned.
• Performs various clerical and routine accounting tasks in support of site operations.

• Procure and maintain required office supplies.

• Track student registrations, tuition payments, for both local and distance education site enrollments.

• Maintain instructional supplies inventory to include textbooks, consumables and non-consumable assets.

• Provide daily executive overview reports to the site director as required.

• Assist the director in marketing and promoting VU MEP in Florida.

• Travel as necessary to the educational sites supporting VU programs/outreach.

• Provide cross training to other employees of VU MEP.

• Provide support for Directors and Advisors.

• Maintain a highly efficient and organized office environment.

• Other duties as assigned by the Director.

LANGUAGE SKILLS: Well modulated voice, neat & clean in appearance.

INTERPERSONAL SKILLS: Friendly, outgoing, respectful attitude; Ability to be punctual, good work attendance, meet deadlines.

PHYSICAL DEMANDS: Normal physical demands for successful work in a normal office environment.

Interested individuals should submit a cover letter, resume and contact information for three references to VU Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu.

Position will remain posted until filled, however first consideration will be given to those applications received prior to August 11, 2016.

Vincennes University is dedicated to diversity in the college community.

AA/EOE

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All materials will be kept in strictest confidence. Vincennes University is an affirmative action/equal opportunity employer.