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Part-Time Office Clerk - Military Education Program - Camp Robinson, Arkansas

(Support Staff)

Vincennes University's Military Education Program is seeking applicants for a part-time office clerk in Little Rock, Arkansas. The part-time office clerk must demonstrate interest in promoting and maintaining efficiency and quality in the Military Education Program. Developing an understanding of processes, services, and working relationships essential to program success such as admission, advising, registration, financial assistance is essential. The clerk is responsible for assisting with maintenance and updating of records, files, and data base inputs.

Responsibilities:

Assist the director in marketing and promoting VU MEP in Arkansas.

Travel as necessary to the educational sites of the Arkansas MEP; to include Camp Robinson.

Cross train in all job areas of the Arkansas VU MEP site.

Provide cross training to other employees of VU MEP.

Provide support for the Director and Academic Advisor.

Help to maintain a highly efficient and organized office environment, to include but not limited to: providing accurate information on phone, via email, and in person to the public; maintaining confidentiality in the work environment; helping to create and maintain files and systems of organization both electronically and via hard copy; basic computing; meeting deadlines associated with the academic calendar; helping to operate the VU Text Loan System.

Other duties as assigned by the Director.

Minimal Qualifications:

Proficient in Windows 7/8 environment, Internet applications, Microsoft Office suite.

Ability to learn and proficiently apply a variety of computer applications specific to the work environment.

Experience in busy office environment, multitasking.

Ability to maintain orderly work environment, overall excellent organizational skills.

Experience working with diverse clientele.

Friendly, outgoing, respectful attitude.

Well modulated voice, neat & clean in appearance.

Ability to be punctual, good work attendance, meet deadlines.

Excellent oral & written communication skills.

Quick learner, ability to mentally organize, create solutions “on the spot” as well as long-term.

Experience working with military personnel.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Friday, November 7, 2014. Interviews may be held concurrently with the advertising period.

AA/EOE

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Clerk Typist

(Support Staff)

Vincennes University is seeking applicants for the position of Clerk Typist II in The College of Science, Engineering, and Mathematics. This is a full time support staff position with benefits.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Meet and interact effectively with students, faculty, staff and visitors

• Directly assist and support the college secretary

• Perform secretarial duties when the college secretary is not available

• Prepare and submit curriculum proposals and changes

• Monitor college copier usage and submit monthly report

• Maintain college syllabi files

• Collect, file and maintain final exam files

• Make academic advisor changes

• Maintain advisor lists

• Coordinate Pre-VU days

• Coordinate visits by high schools

• Coordinate college student activities

• Distribute and coordinate book orders

• Prepare and maintain college telephone list

• Prepare and maintain college advisor list

• Order instruction and college supplies (Staples)

• Order VU forms

• Monitor inventory of college fact sheets and brochures

• Monitor the VU website to verify the programs are listed correctly

• Schedule and monitor Doc-U-Tech printing

• Type, coordinate, and maintain recruitment letters

• Mail recruitment letters, verifying their correctness and that they are not duplicated

• Process advanced placement forms and maintain files

• Process early completion forms and maintain files

• Process course substitution forms and maintain files

• Process transfer course articulation forms and maintain files

• Prepare and submit work orders

• Prepare and submit vehicle reservations

• Prepare and submit room reservations

• Obtain quotations for equipment/supplies

• Input class schedules, including making changes and proofing

• Answer telephone calls from advisors who are having difficulty enrolling students due to “pre-req errors

• Assist in maintaining summer advising records

• Assist in monitoring and maintaining college asset inventory

• Assist with Science Olympiad

• Perform other duties as assigned

EDUCATION: An Associate’s Degree in Administrative Office Technology with one year of work experience is strongly desired. However, additional work experience may substitute for a degree.

Vincennes University is committed to diversity in the college community.

Qualified applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline is Friday, October 31 2014. Interviews may be held concurrently with the advertising period.

AA/EOE

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Finance Specialist (Part-Time) Plainfield, IN

(Support Staff)

Vincennes University Logistics Training and Education Center (VU LTEC) is seeking a part-time Finance Specialist for a position located in Plainfield, Indiana. This support staff position responsibilities will include general administrative duties and managing all invoicing, payment processing and collection of student accounts related to the University’s Trade Adjustment Assistance Community College and Career Training (TAACCCT) grant from the United States Department of Labor, the Tractor Trailer Driver Training (TTDT) program and the Logistics program. This is a temporary position that will end September 30, 2015, but has the potential to extend based on program sustainability.

ORGANIZATIONAL RELATIONSHIPS

This position will report to the Logistics Grant Project Manager. This individual will interact with students, faculty, TAACCCT Grant Project Team, TTDT Training Team, Logistics Team, Vincennes University Controller and Student Financial Services offices.

PRIMARY DUTIES (may include, but not limited to the following):

• Manage all invoicing, payment processing and billing related to student and customer accounts in a timely manner.

• Responsible for accurate entry of student and financial records; monitor accounts on a regular basis.

• Responsible for completing requisitions, purchase orders and receiving on items purchased; follow-up with vendors to resolve issues or questions.

• Enter and prepare monthly journal entries related to billing into the financial reporting system; prepare monthly revenue reports that are utilized by Program Director and Grant Project Manager.

• Communicate with Grant Project Team and Controller office on updates, questions or issues.

• Coordinate VU LTEC building activities, schedules, messages, etc.

• Be present at the front desk for welcoming students and other guests to the building; responsible for main telephone line

• Perform administrative functions, such as data entry, filing, etc.

• Be first point of contact for initial inquiries for the TAACCCT programs or TTDT Program.

• Keeps timely and accurate time distribution reports on grant and non-grant duties performed.

• Performs other duties as assigned.

EDUCATION & EXPERIENCE

The Finance Specialist will have an Associate degree from a college or university (preferred) or High School diploma or equivalent with three to five years fiscal related experience and/or training; or equivalent combination of education and/or experience. Applicants should have successful experience performing billing and payment processing. The qualified candidate will possess skills in written and oral communication, extreme attention to detail, knowledge of generally accepted accounting principles, math and Microsoft Office (Word, Excel, Access). Familiarity with grants preferred. Must have the ability to take initiative and have superior organizational skills.

For more information call Vincennes University at (317) 381-6082. Interested applicants should submit a cover letter and resume by November 30, 2014 to Vincennes University Human Resources, 1002 N. First Street, Vincennes, IN 47591 or email jobs@vinu.edu.

Vincennes University is committed to diversity in the college community.

AA/EOE

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Part-Time Clerk - Scholarship Office

(Support Staff)

The Vincennes University Foundation is seeking applications to fill a Clerical position in the Scholarship Office. This position is a permanent, part-time, support staff position with no benefits (24-28 hours/week). The work schedule for the position hired will be flexible based upon their availability.

The position is responsible for maintenance of the filing, copying, and input of all Foundation scholarship applications. Proficiency in Excel and Word is desired.

This individual needs to be able to multi-task, be detail oriented, highly organized, and have excellent communication skills.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Screening of applications and interviews may be conducted concurrently with the application period. Deadline for first consideration is Friday, October 31, 2014.

AA/EOE

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BlazerVision / News Producer

(Support Staff)

Vincennes University is seeking applicants for BlazerVision / News Producer. It is a full-time support staff position with benefits divided between the offices of External Relations and WVUT-TV. Flexible schedule adjusted to match event needs with a 3:00pm-11:30pm schedule on non-event days.

BlazerVision

Position requires a self-directed individual who possesses a foundation in media, as well as strong organizational and communication skills. General knowledge of athletics and/or experience with digital graphics preferred. Responsibilities include crew management, media and equipment management, and the overall operations of the components required for BlazerVision and online components of PE Complex event coverage, both athletic and non-athletic.

Essential duties and responsibilities include the following.

• Ensure proper set up, operation, maintenance, and storage of BlazerVision media and equipment. The crew supervisor will follow event scripts as agreed upon by the sponsoring bodies

• Follow and uphold the Standard Operating Procedures guide for BlazerVision and online coverage (not originating through WVUT broadcasts)

• Create and maintain a graphics library throughout the year for digital signage

• Provide highlight materials for use by University departments

• Support event webcasts (not originating through WVUT broadcasts)

• Interface with Sports Information Director for team information, photography, statistics, guest relations, and crews for athletic events

• Interfaces with designated members of ER for non-athletic events

• Evaluate operations and make recommendations for changes as needed

• Provide training opportunities

• Recruit student crew members and complete the required documentation.

• Prepare scripts for each event

• Complete other duties or training related to BlazerVision and online productions as assigned by SID or Senior Director of External Relations

During non-event production times, the position serves as a News Producer for WVUT-TV.

News Producer

Serves as a news and sports content producer/reporter for WVUT-TV & WVUB-FM. Position requires self-driven person with skills to work in a multimedia newsroom, utilizing the most recent technology and best social media practices. Works directly with the News Director in creating content for the VU stations, as well as the University. Other duties as assigned by the News Director and the General Manager.

Essential Duties and Responsibilities include the following:

• Have a strong understanding of the latest technology used in the newsroom, including best practices of social media

• Cover local meetings and events for radio and television

• Shoot and edit video

• Interview subjects for radio and television news

• Write and edit local news and sports packages

• Edit audio for radio news and sports

• Create graphics for television newscast and websites

• Update news content on station websites

• Have the ability to multi-task and deliver high-quality work under tight deadlines

• Serve as a spokesperson and representative of the stations and University in public

• Help organize and participate in special station events and community functions

• Other duties as assigned by News Director and General Manager

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Friday, October 31, 2014.

Vincennes University is committed to diversity in the college community.

AA/EOE

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Counter Attendant - Bowling Lanes Snack Bar

(Support Staff)

Vincennes University is seeking applicants to fill the part time position of Bowling Lanes Snack Bar Counter Attendant. This is a part-time position, with approximately 30 hours per week, August through April. Summer hours will vary according to needed staffing. Schedule would normally be one of the following: daytime/afternoon shift; evening shift; weekend shift. Background in short order cooking, customer service would be beneficial. Basic operation of standard computer necessary.

• Employee must be able to use a cash register and make change correctly

• Must learn and operate computer scoring system for distribution of lanes

• Neat in appearance

• Be able to meet the public, provide high level of quality customer service

• Cook on grill and deep fryer for short orders

• Use microwave oven in addition to various other small appliances

• Use convection oven for baking

• Use a soft drink fountain and a soft serve ice cream machine

• Assist with food prep in stocking, bagging, and filling needed supplies and food items

• Some lifting is required, up to approximately 40lbs

• Keep counter/snack bar area clean

• Must meet and follow all safety regulations pertaining to food handling procedures

• Assist at control counter when needed, assigning lanes for open bowling, rental shoes

• Employees are required to maintain and follow their work schedule

Vincennes University is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Thursday October 30, 2014. Interviews may be held concurrently with the advertising period.

AA/EOE

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Custodian / Maintenance (Jasper Campus)

(Support Staff)

Vincennes University is seeking applicants for Custodian/Maintenance. This is a full time support staff position with benefits located in Jasper, IN.

PRIMARY FUNCTION:

This position will perform general cleaning and maintenance of facilities on the VU Jasper Campus.

The individual will fulfill responsibilities for this position, which may include:

• General cleaning of classrooms, offices, hallways and meeting rooms

• Cleaning and servicing restrooms

• Damp mopping, waxing, polishing floors, and window washing

• Trash removal from buildings

• Care of equipment

• Light landscape maintenance

• Open and secure buildings and rooms

• Perform minor repairs or notify supervisor of major repairs needed

• Performing other duties as assigned

POSITION REQUIREMENTS:

• High School Diploma or G.E.D.

• Ability to read and interpret directions.

• Ability to drive a vehicle and possess a valid driver’s license.

• Ability to operate floor machines.

• Ability to understand and follow safety procedures.

• Ability to get along with co-workers and other faculty and staff members in general.

Physical Requirements:

• Walking and standing for a full shift.

• Able to work from ladders.

• Able to lift furniture and equipment, i.e. chairs, tables, desks, and floor machines.

Skill Requirements:

• Ability to operate floor machines.

• Ability to apply various types of floor finishes.

Working Conditions:

• Work both indoors and outdoors and exposed to very hot and very cold weather

• Exposed to chemicals and their odors

• Work on ladders and slippery floors

• May work under emergency and difficult situations.

Hours are generally 7:00am to 3:30pm Tuesday through Saturday, with ½ hour for lunch. Hours and days are subject to variation depending on needs of the campus.

Vincennes University is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Wednesday, October 22, 2014. Interviews may be held concurrently with the advertising period.

AA/EOE

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Facilities Maintenance/Groundskeeper - Aviation Technology Center Indianapolis

(Support Staff)

Vincennes University’s Aviation Technology Center in Indianapolis is seeking applicants for part-time Facilities Maintenance / Groundskeeper. This is a part-time position that may require some weekends. Experience in light equipment and building maintenance and repair, lawn care, ground maintenance, snow removal, light carpentry, custodial functions as needed and other duties as may be needed in the daily operations of the Aviation Technology Center.

Physical Requirements

• Lift up to 100 pounds

• Climb ladders and stairs

• Walk, crawl, sit, stand, push, stretch, bend, squat, stoop.

• Have full physical dexterity and agility

• Valid Driver License

• Ability to drive pick-up truck w/trailer

Essential Functions

• Open the building each day

• Operate and maintain lawn equipment and sprayers

• Perform all essential care of the outside grounds

• Operate and maintain snow removal equipment

• Perform snow removal for parking lot, sidewalks and any other areas.

• May require early arrival, late departure, or weekend shift.

• Assist in the maintenance of all ATC vehicles

• Assist with ATC events, setup and tear down

• Perform general handyman items, such as light carpentry, door and lock repair, light bulb changes

• Move furniture, equipment, load and unload trucks as needed

• Familiarization of security system, fire alarm system, elevator and other equipment as needed

• Assist with custodial functions

• On call duty for building emergencies

• Other duties as may be necessary

Work Environment

• Work independently

• Work outside and inside

• Exposure to dust and dirt

• Exposure to chemicals

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. First consideration will be given to applications received by October 14, 2014. Final deadline for applications will be November 1, 2014. Interviews may be held concurrently with the advertising period.

Vincennes University is committed to diversity in the college community.

AA/EOE

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Multimedia Journalist & Producer

(Support Staff)

Vincennes University is seeking a full-time highly-qualified and energetic multimedia journalist with the ability to utilize new technology. This position provides multimedia news content for WVUT-TV & WVUB-FM, on-air and online.

Key responsibilities include reporting on civic meetings and community events, serving as executive producer for WVUT-TV’s student newscast Newscenter 22, creating and managing social media content using best practices, voicing radio news for WVUB, as well as booking guests, producing and hosting the public affairs television program 22 Magazine.

A Baccalaureate or an Associate degree with at least two years of experience in the broadcast/multimedia journalism field is preferred. The ability to record and digitally edit audio, as well as shoot and non-linear edit video is required.

This position is also in charge of facilitating laboratory hours for broadcast journalism students, in coordination with producing the newscast, for an additional stipend. Successful candidate could also be requested to teach other broadcast courses for additional stipend.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline to submit application is Friday, October 17, 2014. Interviews may be held concurrently within the advertising period.

Vincennes University is committed to diversity in the college community.

AA/EOE

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CLERK TYPIST - Ben Davis University High School (Part-Time)

(Support Staff)

Vincennes University invites applications for the position of Clerk Typist-Ben Davis University High School (BDU). This is a part time Support Staff position requiring 20 hours per week for 10 months. BDU is an early college partnership between Vincennes University and Ben Davis Schools.

Reporting to the Vincennes University assistant dean of instruction on site at BDU, the clerk typist is responsibilities for the following:

• General secretarial duties including obtaining and distributing course syllabi, maintaining a record of curriculum changes, textbook lists, equipment, time sheets, vacation/sick leave records, informational pamphlets, and organizing a calendar of appointments and events;

• Assisting faculty in obtaining course instructional materials, filing copies of banner grades, grade books, and final tests, and communicating with the appropriate division or office at the Vincennes campus;

• Assisting the BDU assistant dean in completing and maintaining files for all faculty, including copies of resumes, transcripts, and AFAF forms, coordinating schedules between BDU and VU staff and faculty, registering students for VU classes, obtaining student A numbers, processing drop and add forms, receiving students and parents with inquiries about VU/BDU, maintaining graduation audits and disciplinary action records for all students, and receiving TAPS information and coordinating appropriate actions with the learning coach or dean. The University seeks an individual with effective communication, interpersonal, planning and organizational skills. Specific requirements for the position include experience with Word, Excel, and the VU computer records and learning systems.

Applicants should submit a letter of application, resume, and names and contact information of three professional references. While applications and nominations will be accepted until the position is filled, candidates are encouraged to submit materials no later than September 4, 2014. Initial screening of applicants may occur concurrently with the advertisement period. The position will remain open until filled. The successful candidate must be prepared to assume the position upon hiring.

Completed applications are to be sent to:

Vincennes University Human Resources 1002 North First Street Vincennes, IN 47591

or emailed to jobs@vinu.edu

Vincennes University is an affirmative action, equal opportunity employer.

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RESIDENCE HALL DESK CLERK

(Support Staff)

Vincennes University is seeking applicants to fill the position of Residence Hall Desk Clerk. Positions to be filled are part-time, day and night shift. The Residence Hall Desk Clerk must be a self-motivated, flexible and dedicated professional who can assist in establishing a residential community conducive to student learning, development, and retention. The Residence Hall Desk Clerk must possess a student-centered attitude to be an effective and positive influence in the residence halls at Vincennes University.

Position Expectations

 Possess ability to follow written and oral instructions

 Be flexible to meet departmental needs

 Cover desk area

 Display willingness and ability to deliver services promptly, courteously and professionally

 Ability to prioritize work assignments

 Work with minimum supervision

 Perform clerical responsibilities (filing, typing, maintaining forms, etc.)

 Distribute and forward mail

 Answer the telephone

 Schedule appointments

 Keep residence hall records

 Possess ability to work with college age students

 Maintain a clean and organized work area

 Answer questions concerning Vincennes University and current activities

 Attend meetings as required

Minimum Qualifications

 High School diploma or GED with preference given to those with office work experience

 Commitment to student learning and development

 Strong commitment to multicultural student population

 Experience with information technology and demonstrated computer proficiency

Vincennes University is committed to diversity in the college community.

Interested applicants should send a letter of application, resume and contact information of three references to Human Resources, Vincennes University, 1002 N. First Street, Vincennes, IN 47591 or email jobs@vinu.edu.

Deadline for first consideration is September 26, 2014. Interviews may be held concurrently with the advertising period.

AA/EEO

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CUSTOMER SERVICE REPRESENTATIVE

(Support Staff)

STUDENT FINANCIAL SERVICES - CUSTOMER SERVICE REPRESENTATIVE

Vincennes University is seeking applicants for a Student Financial Services – Customer Services Representative. This is a part time support staff position without benefits. This position offers a 25-28 hour work week with flexible hours. Applicants must possess proper telephone etiquette and people skills, have strong communication skills, as well as are dependable, detail oriented, and a quick learner. Proficiency in MS Excel and MS Word is preferred. The ability to deliver excellent customer service is paramount. Customer service experience is preferred.

VU is committed to diversity in the college community.

Interested applicants should submit a letter of application, resume and contact information for three references to: Vincennes University, Human Resources. 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Interviews may be held concurrently with the advertising period.

AA/EOE

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MEP ACADEMIC ADVISOR

(Support Staff)

MEP ACADEMIC ADVISOR

MEP NAVAL BASE – SAN DIEGO, CA

Vincennes University is seeking applicants for an MEP Academic Advisor at the MEP Naval Base in San Diego, CA. This is a part time, support staff position with no benefits located in San Diego, CA.

PRIMARY FUNCTION: Deliver a full range of academic advising services to all military students interested in enrolling in Vincennes University’s growing Military Education Program and or Distance Education Program offerings.

MINIMAL QUALIFICATIONS:

 Bachelor’s Degree required  Proficient in Windows XP environment, Internet applications, Microsoft Office 2007.

ESSENTIAL DUTIES & RESPONSIBILITIES:

 Conduct formal advising sessions with current and prospective students while advising on major course of study, degree requirements, and appropriate course delivery method.

 Interpret, apply, and abide by the Federal Education Rights and Privacy Act (FERPA) and parental confidentiality issues.

 Evaluate and articulate data accurately concerning students, faculty and administrators.

 Apply an accurate knowledge of a wide range of University courses utilized in over 20 programs, and academic standards and requirements to benefit students and the University.

 Develop degree plans for deployed and deployable military service members using critical thinking skills and working independently.

 Coach, challenge and encourage learners through disruptive life events and obstacles through discussion of options to support student success.

 Evaluate and interpret student’s military training and experience based on recommendations from the American Council on Education and apply credit to individual degree plans.

 Evaluate students’ academic records to ensure all requirements for graduation have been met.

 Travel as necessary to effectively advise, recruit, and retain students and/or represent the University at Education Fairs at other MEP educational sites and military bases.

 Recruit and retain active and inactive students through ongoing solicitation.

 Conduct presentations on behalf of the University to stakeholders, such as military education service officers, regional directors, and other key decision makers.

 Communicate effectively to audiences of service members about the benefits of attending Vincennes University.

POSITION REQUIREMENTS:

 Prior experience in academic advising at the community college level.

 Experience working with military personnel.

 Experience in busy office environment, multitasking.

 Ability to work effectively in a service environment that is subject to frequent interruptions.

 Ability to maintain orderly work environment, overall excellent organizational skills.

 Experience working with diverse clientele

 Ability to learn and proficiently apply a variety of computer applications specific to the work environment.

 Quick learner, ability to mentally organize, create solutions “on the spot” as well as long-term.

 Understanding of academic degree requirements and a knowledge of requirements for degree completion.

 Proficient in Windows XP environment, Internet applications, Microsoft Office 2000, Publisher and Banner SCT system

INTERPERSONAL SKILLS:

 Friendly, outgoing, respectful attitude

 Ability to be punctual, good work attendance, meet deadlines.

 Excellent oral & written communication skills, ability to speak in front of large groups of people.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 N. First Street, Vincennes, IN 47591 or email jobs@vinu.edu.

AA/EOE

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All materials will be kept in strictest confidence. Vincennes University is an affirmative action/equal opportunity employer.