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Secretary I

(Support Staff)

Secretary I

Description of Position: The position of Secretary I is a full-time twelve-month, support staff position with benefits that reports directly to the Registrar. This individual maintains official student academic records, past and present, and monitors the accuracy of student data on the Banner System.

Qualifications: The Secretary I should have knowledge of and experience with academic programs, experience with Banner and the ability to communicate effectively with students, faculty and staff. The person hired for this position must have excellent oral and written communication skills and must be able to handle a heavy workload in a fast-paced office environment. They must be a “team player” and must work well with all areas of the University. The position requires good hearing, vision, and manual dexterity skills and occasionally requires lifting and moving heavy boxes of forms and files. The person hired for this position must be a self-starter, have good organizational skills, be able to handle multiple projects at one time, and be able to prioritize office responsibilities. Occasional overtime in the evening and on weekends is required.

Position Expectations:

• Work closely with the Registrar in reference to day-to-day data issues, Banner, MyVU, Web for Students and Web for Faculty

• Assist with the enforcement of student academic policies and procedures

• Communicate student academic policies and procedures, verbally and in written communication, to students, parents, faculty, staff and the public

• Maintain and uphold confidentiality of student records

• Work closely with faculty and staff in reference to student academic records

• Maintain permanent student academic files

• Assist with the grading and withdrawal process

• Assist with graduation audits

• Assist with Commencement ceremony

• Assist with the student class registration process

• Assist with the data entry of student academic and bio/demo information on Banner

• Monitor accuracy of student data entered into Banner

• Monitor athletic eligibility and compliance

• Monitor accuracy of applicant data and assist with advising and registration of new students

• Assist with training of faculty and staff on Banner data entry, web grading and registration

• Assist with answering telephones, filing, mail, preparation of large mailings, enrollment certifications, preparation and distribution of academic transcripts, Start VU(for incoming freshmen), evaluation of transfer credits from other universities, distribution of reports containing information

• Other duties as assigned

A minimum of an Associate degree is required. Preference will be given to candidates with Banner experience. Prior experience with data entry, knowledge of the university environment, experience working with students in a university setting and experience working with the public will be helpful to the successful applicant.

Interested applicants should submit a cover letter, resume, and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Interviews may be held concurrently with the advertising period.

VU is committed to diversity in the college community.

AA/EOE

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STUDENT SERVICES FACILITATOR - COPE Student Support Services

(Support Staff)

COPE Student Support Services (SSS) Student Services Facilitator

Vincennes University is seeking applicants for a COPE SSS Student Services Facilitator. This is a part time position with no benefits.

COPE Student Support Services is a federally funded TRiO program which provides academic assistance to qualifying college students in all aspects of the college experience, with a goal to assist with retention, graduation, and transfer to four-year degree programs.

Qualifications: Bachelor’s Degree required, Master’s preferred, in counseling, education, social work or a closely related field. Candidate must have an understanding and commitment to the community college philosophy and ability to work with individuals from diverse cultural, ethnic, and economic backgrounds, as well as students with disabilities.

Duties and Responsibilities

• Report to the Director of Student Support Services

• Monitor and assess students’ progress on a regular basis and maintain accurate records of students’ use of services

• Contact and interact with agencies such as Vocational Rehabilitation to coordinate tutoring authorizations

• Be proficient in various computer skills, and have the ability to complete data for federal reports accurately

• Analyze TAPS report and communicate with students in needs of various strategies to make improvements throughout the semester

• Demonstrate competency in the subject(s) to be tutored

• Document the time and nature of all tutoring sessions in the student’s tutoring file

• Understand ADA, Section 504 and its application to University students and have the ability to interpret such to faculty, families, students and others

• Maintain confidentiality in accordance with FERPA guidelines

• Work as a member of a collaborative team

• Perform other duties as assigned

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Resumes will be accepted until the position is filled. Interviews may be held concurrently with the advertising period. First consideration will be given to those applications received by April 30, 2014.

AA/EOE

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TECHNOLOGY FACILITATOR - COPE Student Support Services (SSS)

(Support Staff)

COPE Student Support Services (SSS) Technology Facilitator

Vincennes University is seeking applicants for a COPE SSS Counselor. This is a part time position with no benefits.

COPE Student Support Services is a federally funded TRiO program which provides academic assistance to qualifying college students in all aspects of the college experience, with a goal to assist with retention, graduation, and transfer to four-year degree programs.

Qualifications: Bachelor’s Degree required, Master’s preferred, in education, technology, or a closely related field. Candidate must have an understanding and commitment to the community college philosophy and ability to work with individuals from diverse cultural, ethnic, and economic backgrounds, as well as students with disabilities.

Duties and Responsibilities:

• Report to the Director of Student Support Services

• Lead workshops for students’ academic, personal, and social development, as well as group meetings for students with learning disabilities

• Be proficient and facilitate software and Apps that will assist students with learning (i.e., Learning Ally, Kurzweil, Dragon Naturally Speaking, and Apple and Android Apps)

• Be proficient in various computer skills, such as Word, BANNER, Excel, and have the ability to complete data for federal reports accurately

• Demonstrate competency in the subject(s) to be tutored

• Document the time and nature of all tutoring sessions in the student’s tutoring file

• Coordinate with others on campus to facilitate technology efforts (i.e., Director of Disability Services, Librarians, etc.)

• Monitor and assess students’ progress on a regular basis and maintain accurate records of students’ use of services

• Maintain confidentiality in accordance with FERPA guidelines

• Work as a member of a collaborative team

• Perform other duties as assigned

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Resumes will be accepted until the position is filled and interviews may be held concurrently with the advertising period. Deadline for first consideration is April 30, 2014.

AA/EOE

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Part Time Nutrition Case Assistant - Generations

(Support Staff)

Summary of Job Responsibilities: Provide support for the Nutrition Department and other management staff in implementing the nutrition program.

Essential Duties and Responsibilities include the following: (Other duties may be assigned.)

•Program and staff support

•Participate in and contribute to the success of the Nutrition Department and Generations staff.

•Maintain appropriate knowledge of general guidelines, policies, and procedures of the Nutrition Program, including various funding sources.

•Attend quarterly site manager’s meetings, VU staff meetings and in-service training as assigned.

•Coordinate all meal referrals, including, but not limited to setting up meal delivery, meal starts, meal stops, and/or meal holds.

•Communicate and/or record appropriate information from written narrative, phone and in person contact with staff, clients, families, the aging and disabled network and the general public.

•Serve as a primary contact person for nutrition services with clients, community, and site managers.

•Maintain frozen meal route sheets and delivery schedule and coordinate new client additions with the Nutrition Director.

•Prepare meal logs each month to be distributed to the sites.

•Review all meal logs for Fiscal and ensure payor source is correct in INsite.

•Reconcile and process meal logs for payment.

•Input congregate intakes.

•Input and reconcile all donations from sites for Fiscal.

File Maintenance:

•Process client and program documentation to assure timely and accurate service provision to clients, service reimbursement, and accountability to funding sources.

•Use effective proofreading skills in review of documentation and mathematical accuracy.

•Maintain accurate up-to-date client files and program manuals.

Data Entry:

•Typing or data entry at least 50 WPM.

•General knowledge of computers and word processing and willingness to learn specialized programs.

•Perform basic data entry and maintain accurate up-to-date information for the nutrition module in INsite.

Agency Responsibilities:

•Provide general receptionist duties by answering Generations’ mainline phone.

•Adhere to the Generations Code of Ethics and Case Management Standards set forth by the agency.

•Adhere to the Case Management Standards set by FSSA.

•Potentially work during non-business hours, weather closure days or a Vincennes University Holiday.

•Maintain personal composure and tactfully handle situations.

•Coordinate with and provide assistance to other Generations staff as appropriate and perform other duties as assigned.

•Maintain an effective professional relationship with community resources, providers of service and other staff.

Supervisory Responsibilities: Supervises volunteers as assigned.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High school diploma or general education degree (GED) and 2 years of work experience.

Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write and proofread basic documents. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills: Ability to add, subtract, multiply, and divide. Ability to use calculators.

Reasoning Skills: Ability to apply common-sense understanding to carry out detailed but written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Interpersonal Skills: Cooperative and team oriented. Ability to maintain personal composure and tactfully handle difficult situations.

Other: Dependable, professionally dressed, cooperative and team oriented, flexible and able to handle multiple priorities. Professional attitude and willingness to maintain complete confidentiality. Flexibility to meet continuous program and job responsibility changes.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to stoop, kneel, crouch or crawl. May on occasion be required to lift and carry up to 40 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Community Involvement: All employees are encouraged to be active in their community. Some employees may be asked to represent the agency at County Council on Aging meetings, United Way, University meetings or any other meetings as assigned or pertaining to the agency. Employee shall notify the supervisor of any potential conflict of interest.

Policy Formulation: This position formulates no policy at the institutional, area or program level. The individual is called upon to recommend to the appropriate administrator at Generations any suggested internal policy changes.

Policy Interpretation: This position is not responsible for interpretation of internal or Vincennes University policies. The individual is called upon to explain only internal policies to staff during orientation/training.

Application process: Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Resumes will be accepted until the position is filled. Interviews may be held concurrently with the advertising period. Deadline for first consideration is April 16, 2014.

Vincennes University is an Affirmative Action and Equal Opportunity Employer.

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TELECOMMUNICATIONS SPECIALIST

(Support Staff)

This is a full-time, twelve month, support staff position with benefits.

Summary of Job Responsibilities: Responsible for the configuration, testing and overall support of telecommunications equipment and all related systems and/or applications for Vincennes University.

Essential Duties and Responsibilities: This position participates in the servicing, configuration, testing and support of telecommunications equipment and all related systems and/or applications for Vincennes University. Will also assist in the implementation and development of telecommunications standards and practices for Vincennes University.

Running, connecting and testing of data lines.

Willingness to work nights and/or weekends as special situations arise.

Some limited travel may be required to remote campus locations and/or other sites for training and conferences. Employee must possess a valid driver’s license.

Qualification Requirements:

Education and/or Experience: An Associate’s Degree in related field and/or equivalent real-world experience is preferred.

Telecommunication Skills: Experience in most of the following areas is required:

    PBX switches                Standard connectors and cabling
    Voice-mail systems          VOIP
    Video over IP               General PC knowledge

Other Skills and Abilities: Provide technical assistance to telecommunication system users. Answer questions and/or resolve computer problems for clients in person, via telephone or from remote locations.

Ability to work and prioritize duties without constant supervision in a fast-paced environment.

Strong communication, planning and organizational skills.

A self-motivator with the ability and willingness to maintain a broad knowledge of state-of-the-art technology, equipment, and systems.

Ability to interact with others including but not limited to; co-workers, vendors, students and users.

The employee must occasionally lift and/or move telephony/computer related equipment such as; switches, computers, monitors etc.

Some supervisory skills will be required to direct student workers in day to day activities.

Vincennes University is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Interviews may be held concurrently with the advertising period. Deadline for first consideration is April 25, 2014.

AA/EOE

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All materials will be kept in strictest confidence. Vincennes University is an affirmative action/equal opportunity employer.