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ACADENIC ENGLISH TUTOR - East Allen University Early College

(Support Staff)

Vincennes University is seeking applicants for Academic Tutor – English at East Allen University in Fort Wayne, IN. This is a part-time support staff position without benefits.

The Academic Tutor position is designed to provide one on one or small group support for early college students at East Allen University. The tutor will work closely with teachers to monitor academic progress of students who are struggling with courses in our early college setting.

Initial responsibilities of the academic tutor would include:

• Provide academic tutoring in English for students

• Customize and craft effective plans that address student weaknesses and strengths

• Assist, evaluate, develop and integrate the students in learning

• Motivate students and provide them with confidence to feel successful

• Foster meaningful relationships with students and faculty

• Develop study skills specifically tailored to the students' needs

• Teach referred students how to learn by providing students with study skills and study habits

• Demonstrate excellent writing, oral and interpersonal communication skills

• Evaluate students' progress in order to document improvements or identify additional

• Demonstrate excellent english skills (English tutor)

• Experience in tutoring in High School English (English; Speech) and College English preferred.

• Provide ongoing communication with teachers, parents, students, and counselors regarding academic progress of individual students who are referred to them by counselors/teachers to receive assistance and academic support

• Support the vision of the East Allen University

• Assume additional responsibilities as assigned by administrators.

• Bachelor's degree in related field preferred.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email jobs@vinu.edu. Resumes will be accepted until the August 4, 2014. Interviews may be held concurrently with the advertising period.

Vincennes University is committed to diversity in the college community.

AA/EOE

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RESIDENCE HALL DESK CLERK

(Support Staff)

Vincennes University is seeking applicants to fill the position of Residence Hall Desk Clerk. Positions to be filled are part-time, day and night shift. The Residence Hall Desk Clerk must be a self-motivated, flexible and dedicated professional who can assist in establishing a residential community conducive to student learning, development, and retention. The Residence Hall Desk Clerk must possess a student-centered attitude to be an effective and positive influence in the residence halls at Vincennes University.

Position Expectations

 Possess ability to follow written and oral instructions

 Be flexible to meet departmental needs

 Cover desk area

 Display willingness and ability to deliver services promptly, courteously and professionally

 Ability to prioritize work assignments

 Work with minimum supervision

 Perform clerical responsibilities (filing, typing, maintaining forms, etc.)

 Distribute and forward mail

 Answer the telephone

 Schedule appointments

 Keep residence hall records

 Possess ability to work with college age students

 Maintain a clean and organized work area

 Answer questions concerning Vincennes University and current activities

 Attend meetings as required

Minimum Qualifications

 High School diploma or GED with preference given to those with office work experience

 Commitment to student learning and development

 Strong commitment to multicultural student population

 Experience with information technology and demonstrated computer proficiency

Vincennes University is committed to diversity in the college community.

Interested applicants should send a letter of application, resume and contact information of three references to Human Resources, Vincennes University, 1002 N. First Street, Vincennes, IN 47591 or email jobs@vinu.edu.

Deadline for first consideration is July 30, 2014.

AA/EEO

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CLERK TYPIST II - Humanities

(Support Staff)

Vincennes University is seeking applicants for a CLERK TYPIST II in The Humanities Department. This is a full time position with benefits located on the Vincennes Campus.

PRIMARY FUNCTION:

Assistant to faculty, staff and students in the main division office.

ESSENTIAL DUTIES & RESPONSIBILITIES

Assign and maintain advisor/advising list for all Humanities advisees on Access. This includes 400-500 General Studies students and all majors within Humanities. Distribute the student advising file folders to faculty.

Assist with placement scores during Start VU

Assist as needed with the Start VU registration process including some Saturdays.

Student application letters and mail as needed.

Distribute, maintain a record and file book orders for each semester.

Collect and file syllabi from instructors each semester.

Approve and record reservations.

Assist faculty with advising and registration on Banner as necessary.

Process Developmental Reading placement at the end of each term.

Process petitions before sending to the Registrar’s Office

Check final grades at the end of each semester to make sure all grades have been recorded and contact faculty as necessary regarding missing grades.

Read and record two copiers with 131 accounts each monthly.

Prepare travel requests and final travel vouchers, purchase orders, invoice vouchers, charge purchase orders and petty cash reimbursements for faculty and staff as needed.

Prepare work orders for the division as necessary.

Order supplies from Staples for faculty and help maintain the office supply cabinet as necessary.

Record and type divisional minutes as necessary.

Filing confidential personnel, administrative, and educational files as needed.

Assist the division secretary with schedules for the next term and other administrative duties as needed.

Greeting faculty, staff, students and visitors from all backgrounds.

SUPERVISORY RESPONSIBILITIES:

Help assign duties for work studies assigned to the division office during the year.

POSITION REQUIREMENTS:

Banner Baseline, , E-print, word-processing, spreadsheets, databases, composing and typing letters/memos, basic knowledge of computers, copiers, printers, and fax machines.

EDUCATION:

High school diploma.

LANGUAGE SKILLS:

English Grammar and Punctuation skills.

MATHEMATICAL SKILLS:

Basic to Intermediate Bookkeeping skills.

REASONING SKILLS:

Ability to exercise discretion and independent judgment.

INTERPERSONAL SKILLS:

This position requires the person to have the ability to do multi-tasks and work cooperatively with others in a hectic atmosphere with faculty, staff, and students of different cultures and personalities.

PHYSICAL DEMANDS:

Walking, bending, carrying packages under 50 lb. and the ability to greet visitors with a smile as they enter the office.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Wednesday, July 30, 2014. Interviews may be held concurrently with the advertising period.

AA/EOE

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HEAD MECHANIC - BOWLING LANES

(Support Staff)

BOWLING LANES MECHANIC

Vincennes University is seeking applicants for the position of Head Mechanic in the Bowling Lanes / PE Complex. This is a full time support staff position with benefits.

• Employee must have knowledge of Brunswick pinsetter and AMF pinspotter operation

• Employee will perform preventative maintenance check-list items for all pinsetters

• Employee will be responsible for operation and maintenance of lane conditioning machines

• Employee will be responsible for daily lane conditioning

• Employee will learn operation and maintenance of computer scoring system

• Employee will learn computer cash register system for daily transactions

• Employee will assist at control counter as needed for customer service operations

• Employee will be responsible for maintaining a safe work environment

• Employee will be responsible for maintaining parts inventory for pinsetters

• Employee will be responsible for maintenance of back end work area and parts room

• Employee will be on call for emergency repairs for pinsetters

• Employee will be required to maintain and follow regular work schedule

• Employee should maintain proper appearance for interaction with customers and employees

This position is a full-time position, with a 40 hour per week schedule, 52 weeks per year. Summer hours will vary according to needed staffing. Experience with pinsetter operation needed. Degree in Bowling Management preferred. Basic knowledge of standard computer operations necessary. Availability to attend clinics/workshops for extended training when required.

Vincennes University is committed to diversity in the college community.

Qualified applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for applications is August 29, 2014. Interviews may be held concurrently with the advertising period.

AA/EOE

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LAB ASSISTANT - McCormick Science Resource Center

(Support Staff)

Vincennes University is seeking applicants for the Science Resource Center Laboratory Assistant. This is a 9-month, support staff position with benefits reporting to the McCormick Science Resource Center Supervisor.

Responsibilities include but are not limited to:

• Maintain an appropriate study atmosphere in the Resource Center.

• Administer and grade proficiencies.

• Administer quizzes and tests.

• Maintain and distribute study aids for all areas.

• Maintain an accurate record of computer time, population and tutoring resource usage.

• Tutor students in course subject matter in the areas of chemistry, life science, earth science, physics, math and computer programming.

• Tutor students in Derive, Matlab, MathCAD, Excel, Word, PowerPoint, Chemdraw, ADAM and chemistry tutorial software as well as internet searches and university systems.

• Troubleshoot computer hardware and software problems.

• Maintain and update computer software and hardware.

• Maintain inventory of reserve textbooks and other resources.

• Support the budgeting and purchasing processes within the Resource Center.

Preference will be given to persons with a B.S. degree in the sciences or mathematics. Interested persons should submit a cover letter and resume as well as college transcripts and three letters of reference to Human Resources, Vincennes University, 1002 North First Street, Vincennes, IN 47591 or by email to jobs@vinu.edu. Applications will be accepted until the position is filled.

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Communications Specialist - VUPD - Evening Shift

(Support Staff)

This position reports to the Vincennes University Chief of Police. Under direct supervision, performs a variety of emergency and non-emergency communications and departmental administrative functions and monitors essential university, campus police safety and police equipment. This is a full-time, 12 month support staff position with benefits.

JOB RESPONSIBILITIES:

Essential Job Responsibilities

• Answers emergency and non-emergency calls. Obtains pertinent information and refers callers to appropriate personnel.

• Monitors and controls university police systems, including computer access control equipment and security cameras, scanning university areas for safety or security violations.

• Reports any violations or unusual activity to police and/or university operations personnel.

• Coordinates emergency and non-emergency radio communication from multiple university departments as well as local, State and Federal agencies.

• Determines correct established procedure of action, priority, and which personnel to dispatch by maintaining knowledge of available units as well as emergency alert and disaster procedures.

• Dispatches appropriate personnel and confirms police have arrived at their assigned zones. If directed, contacts outside agencies to request additional assistance.

• Conducts daily checks on police radios and other safety and security equipment as determined by established procedures.

• Pages requests people; answers courtesy phones and provides information on a limited basis to the public.

• Maintains current knowledge of all campus reservations, activities and areas closed for construction or repair.

• Enters offences and incident reports into the computer system as well as dispatch reports.

• Assists University Police Department in its parking management operations.

• Performs other related duties as required.

QUALIFICATIONS:

Where “preferred” is indicated, the qualification is not essential.

Education and Experience:

• High School Diploma or G.E.D.

• One year experience in police, fire, or other emergency communications, preferred.

Licenses and Certifications:

• NCIC certification, preferred

Knowledge and Skills:

• Knowledge of police, fire, emergency medical, and maintenance dispatch procedures.

• Knowledge of telephone switchboard, and radio operating requirements and techniques.

• Knowledge of police, security and communication rules, regulations, and methods of operations, preferred.

• Knowledge of access control, CCTV, security, and communication systems, preferred.

• Orally communicate clearly and effectively in emergency or non-emergency situations.

• Respond quickly and accurately to events under all types of operating conditions.

• Deal calmly, courteously, and respectfully with the public in all situations.

• Document information accurately and clearly.

• Operate a computer keyboard, mouse and Windows based application software.

• Operate university radio communication systems.

• Excellent communication skills and the ability to handle confidential information.

Physical Requirements:

• The Communication Specialist must have the ability to use a computer keyboard, mouse and Window based application software and to orally communicate clearly and effectively in emergency or non-emergency situations. Individual must be able to handle many tasks at once.

• Communications Specialist must be available to work night shifts.

Mental Requirements:

• The Communications Specialist must have the ability to take quick and accurate action under all circumstances.

Vincennes University is committed to diversity in the college community.

Interested applicants should submit an application for employment, cover letter, resume and contact information for three references to: Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email jobs@vinu.edu.

Applications will be accepted until position is filled and interviews may be held concurrently with the advertising period.

AA/EOE

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ACADEMIC COACH (PART-TIME) PLAINFIELD, IN

(Support Staff)

Academic Coach (Part-Time) – Plainfield, IN

JOB SUMMARY

This position is located in Plainfield, Indiana. This is a part-time professional staff position is responsible for providing academic and career coaching to students who are participating in the University’s Trade Adjustment Assistance Community College and Career Training (TAACCCT) grant from the United States Department of Labor. This individual’s responsibilities will support the VU LTEC Academic Advisor and will include communicating with prospective students, providing initial consultation to TAACCCT students to identify educational goals and career pathways, providing on-going consultation to students in order to promote student success, assisting students in developing necessary skills for obtaining employment and promoting the TAACCCT program to eligible students and external stakeholders. This position is a temporary position until September 30, 2015 with the possibility of continuing based on program growth and sustainability.

GRANT SUMMARY

Vincennes University is the recipient of a $2.9 million three-year federal grant (October 1, 2012-September 30, 2015) to bolster instruction at VU LTEC in Plainfield, Indiana. Successful grant administration will include a program sustainability plan, which has the potential to extend this position’s employment.

The TAACCCT grant comes from the U.S. DOL in conjunction with the U.S. Department of Education. VU’s grant will be used for the development and expansion of innovative training programs in the supply chain and logistics industry. The federal funding will enhance VU’s existing logistics education and training to more effectively meet the needs of eligible workers and employers. The goal is to fill the substantial middle-skills gap currently existing in Central Indiana and meet the needs of employers industry-wide.

ORGANIZATIONAL RELATIONSHIPS

This position will report to the Logistics Program Director. This individual will interact with students, faculty, and Vincennes University Admissions and Student Financial Services offices.

PRIMARY DUTIES (may include, but not limited to the following):

• Be first point of contact for prospective students interested in the TAACCCT program; follow up on all leads in a timely manner and retain documentation of outcomes.

• Provides initial consultation with students to identify personal goals, educational background, skills, and prior work experience in order to direct students into appropriate programs/career paths.

• Responsible for reviewing student transcripts (high school or college) and assisting students in applying for financial aid, scheduling placement tests and registering for relevant courses.

• Establishes interpersonal relationships with enrolled students to develop individual career plans, provide ongoing support and offer guidance and motivation.

• Maintains accurate and complete records through the Learning Management System (LMS) on all students enrolled in the TAACCCT program.

• Communicates with instructors on student learning needs.

• Assists students in developing essential study and learning skills vital to student success.

• Teaches students necessary skills for formulating resumes, completing job applications, preparing for job interviews, and networking.

• Promotes and markets the TAACCCT program through workshops, presentations and career fairs to prospective students and applicable external stakeholders; maintains good public relations.

• Responsible for accurate data collection required for the TAACCCT grant (pre- and post-enrollment)

• Provides bi-monthly progress updates to Logistics Grant Project Manager that includes information regarding inquiries, prospective students, enrolled students, and other relevant information.

• Ability to oversee and maintain a substantial caseload with minimal supervision.

• Performs other duties as assigned.

EDUCATION & EXPERIENCE

The Academic Career Coach will have a Bachelor’s Degree (Master’s preferred) in Counseling, Social Services, Education, or related field of study. Specific professional licensing or certification related to the logistics industry is preferred. Applicants should have successful experience in advising and mentoring students to determine relevant courses of study and career pathways. In addition, experience overseeing simultaneous projects with minimal supervision, promoting/marketing programs and the ability to work with a broad range of stakeholders, including faculty, students, staff, industry employers, and the public workforce system is required. Must have the ability to take initiative and have superior organizational skills.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, and use hands to handle objects, tools or controls, reach with arms, and climb stairs. The employee must have the ability to occasionally lift and/or move objects up to 50 pounds.

APPLICATION SUBMISSION

For more information call Vincennes University at (317) 381-6028. Interested applicants should submit a cover letter and resume by July 18, 2014 to Vincennes University Human Resources, 1002 N. First Street, Vincennes, IN 47591 or email jobs@vinu.edu.

The Vincennes University Logistics Training and Education Center Initiative is an Equal Opportunity Program. Auxiliary aids and services are available upon request to individuals with disabilities.

AA/EOE

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FIXED ASSET FACILITATOR / RISK MANAGEMENT ASSISTANT

(Support Staff)

Fixed Asset Facilitator/Risk Management Assistant

Vincennes University is seeking applicants for a Fixed Asset Facilitator/Risk Management Assistant. This is a full time support staff position with benefits.

The university financial system operates in Banner, an Oracle database interactive software system. The successful candidate should be proficient in MS Excel, MS Word and Access. Two or more years of experience is a definite plus.

An associate degree is preferred. The ability to work in a fast-paced environment is a must.

We are seeking an individual who is detail oriented and is a team player. The successful candidate will have demonstrated the ability to accept challenges readily, be a self starter, and have strong communication skills. The ability to interact effectively with a diverse range of individuals and deliver excellent customer service is required.

The job responsibilities include: maintaining and tracking the fixed asset equipment within our database, assist the purchasing department and support the Risk Manager with claims tracking, investigation and related risk management services.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume, and information for three references to: Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Resumes will be accepted until the position is filled. Interviews may be held concurrently with the advertising period.

AA/EOE

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PROFESSIONAL TUTOR

(Support Staff)

COPE Student Support Services (SSS) Professional Tutor

Vincennes University is seeking applicants for a COPE SSS Professional Tutor. This is a part time support staff position with no benefits.

COPE Student Support Services is a federally funded TRiO program which provides academic assistance to qualifying college students in all aspects of the college experience, with a goal to assist with retention, graduation, and transfer to four-year degree programs.

Qualifications: Bachelor’s Degree required, Master’s preferred, in education, technology, or a closely related field. Candidate must have an understanding and commitment to the community college philosophy and ability to work with individuals from diverse cultural, ethnic, and economic backgrounds, as well as students with disabilities.

Duties and Responsibilities:

• Evaluate student academic needs

• Plan individualized tutoring for students

• Report student progress to the appropriate coordinator

• Demonstrate competency in the subject(s) to be tutored

• Attend tutor orientation session

• Document the time and nature of all tutoring sessions in the student’s tutoring file

• Monitor and assess the student’s progress in classes

• Report no-shows for tutoring sessions to appropriate COPE SSS Director weekly and on tutor/student accountability forms

• Document and verify weekly timesheets with Student Support Services office

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Resumes will be accepted until the position is filled and interviews may be held concurrently with the advertising period.

AA/EOE

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CUSTOMER SERVICE REPRESENTATIVE

(Support Staff)

STUDENT FINANCIAL SERVICES - CUSTOMER SERVICE REPRESENTATIVE

Vincennes University is seeking applicants for a Student Financial Services – Customer Services Representative. This is a part time support staff position without benefits. This position offers a 25-28 hour work week with flexible hours. Applicants must possess proper telephone etiquette and people skills, have strong communication skills, as well as are dependable, detail oriented, and a quick learner. Proficiency in MS Excel and MS Word is preferred. The ability to deliver excellent customer service is paramount. Customer service experience is preferred.

VU is committed to diversity in the college community.

Interested applicants should submit a letter of application, resume and contact information for three references to: Vincennes University, Human Resources. 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Interviews may be held concurrently with the advertising period.

AA/EOE

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Nutrition Case Assistant

(Support Staff)

Nutrition Case Assistant

Vincennes University is seeking applicants for Nutrition Case Assistant. This is a part-time support staff position in the Generations Department. The role of the Nutrition Case Assistant is to provide support for the Nutrition Department and other management staff in implementing the nutrition program.

Essential Duties and Responsibilities include the following: (Other duties may be assigned.)

Program and Staff Support

• Participate in and contribute to the success of the Nutrition Department and Generations staff.

• Maintain appropriate knowledge of general guidelines, policies, and procedures of the Nutrition Program, including various funding sources.

• Attend quarterly site manager’s meetings, VU staff meetings and in-service training as assigned.

• Coordinate all meal referrals, including, but not limited to setting up meal delivery, meal starts, meal stops, and/or meal holds.

• Communicate and/or record appropriate information from written narrative, phone and in person contact with staff, clients, families, the aging and disabled network and the general public.

• Serve as a primary contact person for nutrition services with clients, community, and site managers.

• Maintain frozen meal route sheets and delivery schedule and coordinate new client additions with the Nutrition Director.

• Prepare meal logs each month to be distributed to the sites.

• Review all meal logs for Fiscal and ensure payor source is correct in INsite.

• Reconcile and process meal logs for payment.

• Input congregate intakes.

• Input and reconcile all donations from sites for Fiscal.

File Maintenance

• Process client and program documentation to assure timely and accurate service provision to clients, service reimbursement, and accountability to funding sources.

• Use effective proofreading skills in review of documentation and mathematical accuracy.

• Maintain accurate up-to-date client files and program manuals.

Data Entry

• Typing or data entry at least 50 WPM.

• General knowledge of computers and word processing and willingness to learn specialized programs.

• Perform basic data entry and maintain accurate up-to-date information for the nutrition module in INsite.

Agency Responsibilities:

• Provide general receptionist duties by answering Generations’ mainline phone.

• Adhere to the Generations Code of Ethics and Case Management Standards set forth by the agency.

• Adhere to the Case Management Standards set by FSSA.

• Potentially work during non-business hours, weather closure days or a Vincennes University Holiday.

• Maintain personal composure and tactfully handle situations.

• Coordinate with and provide assistance to other Generations staff as appropriate and perform other duties as assigned.

• Maintain an effective professional relationship with community resources, providers of service and other staff.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High school diploma or general education degree (GED) and 2 years of work experience.

Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write and proofread basic documents. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills: Ability to add, subtract, multiply, and divide. Ability to use calculators.

Reasoning Skills: Ability to apply common-sense understanding to carry out detailed but written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Interpersonal Skills: Cooperative and team oriented. Ability to maintain personal composure and tactfully handle difficult situations.

Other: Dependable, professionally dressed, cooperative and team oriented, flexible and able to handle multiple priorities. Professional attitude and willingness to maintain complete confidentiality. Flexibility to meet continuous program and job responsibility changes.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to stoop, kneel, crouch or crawl. May on occasion be required to lift and carry up to 40 pounds.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Interviews may be held concurrently with the advertising period.

Vincennes University is committed to diversity in the college community.

AA/EOE

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Clerk - Bookstore (Part-Time)

(Support Staff)

Clerk – Bookstore

The Vincennes University bookstore is seeking applications to fill an online order associate in the Old Post Bookstore. This is a Part-Time Support Staff position without benefits. This is a 25 hour per week position.

Applicants must be able to learn the procedure to take online orders off of our e-commerce web site and ship to the customer. Seeking a detail oriented person with a strong desire to excel at customer service. The successful applicant must have strong communication skills and be able to use Microsoft Office programs. Moving and lifting textbook cartons weighing up to 50 lbs. is required for unloading, checking in and shelving textbooks. Applicants must be able to stand and work at a cash register for extended periods of time. Position requires the ability to work as a team member and foster a cooperative work environment. Retail Sales experience a plus.

Interested applicants should submit a letter of application, resume and contact information for three references to: Vincennes University, Human Resources. 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu.

VU is committed to diversity in the college community.

AA/EOE

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PRINT MEDIA SERVICES ASSOCIATE (PART-TIME)

(Support Staff)

Print Media Services Associate

Vincennes University is seeking applicants for a Print Media Services Associate position. This is a part-time (20-25 hours per week), support staff position without benefits.

This position will be responsible for providing general support to the Print Media Services Department which includes Commercial Printing, Document Imaging, and the Vincennes University Mailroom. Specific responsibilities will include, but are not limited to, the following:

• Printing course materials and other documents for the Vincennes University Bookstore, faculty and all University customers

• Receiving, recording, producing and billing all document imaging requests

• Assisting with printing of brochures, books, flyers, pamphlets, and posters

• Assisting with 3- hole punching, collating, cutting, folding, and stapling

• Performing clerical duties including answering the phone and assisting customers that come into the Print Media Services Department as well as entering journal entries into Banner, an Oracle database interactive software system

• Assisting with mail services which may include sorting of incoming and outgoing mail along with folding, inserting, and addressing of envelopes

• Other tasks as assigned to meet departmental needs

Minimum Qualifications

High School Diploma or equivalent Ability to lift 50 pounds Strong communication skills Proficiency in MS Excel and MS Word and ability to learn other computer applications are preferred Ability to deliver excellent customer service

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Resumes will be accepted until the position is filled. Interviews may be held concurrently with the advertising period.

VU is committed to diversity in the college community.

AA/EOE

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WORKFORCE DEVELOPMENT JAG SPECIALIST

(Support Staff)

JAG SPECIALIST Workforce Development

Vincennes University is seeking applicants for Workforce Development JAG Specialist for Region 7. This is a full-time support staff position with benefits located in Putnam County.

The JAG Specialist is responsible for identifying, recruitment and instructing at-risk youth in achieving skills to be promoted to the next grade level, achieving graduation, and/or making a successful transition from school to a career with advancement opportunities. The employee is responsible for fully implementing the Job’s for America’s Graduates (JAG) model in an assigned school and achieving process standards and performance goals including the summer months. In addition to case load and performance goals the JAG Specialist is responsible for all data entry in the state JAG and TrackOne systems.

• Provides appropriate curriculum and ensures students achieve specific JAG competencies though classroom instruction; teaches through a variety of methods including lecture, hands-on activities, and team teaching; tailors the program and teaching methods for the needs of each specific student, and implements an intervention strategy for each individual using and Individualized Development Plan.

• Ensures an appropriate pool of students by directly recruiting student, and obtaining referrals from an in-school Advisory Committee consisting of school personnel; holds interviews with prospective candidates and those making referrals to determine, using JAG guidelines, the appropriateness of the prospective student for the program.

• Administers testing programs including JAG pre/post test and career interest surveys.

• Ensures positive perceptions of the JAG-Indiana within schools by developing and maintaining positive, effective working relationships with school personnel including teacher, administrators, student and members of the in-school Advisory Committee.

• Advocates for the program and develops a pool of effective community support resources by working with local WorkOne offices, employers, parents, civic groups and legislators to build awareness of and support for the program; develops job opportunities, participates in public relation activities, attends meetings and speaks to various community groups.

• Builds appreciation for teamwork, sense of belonging, and commitment to community service among JAG-Indiana students by organizing and serving as advisor to a JAG Career Association chapter; creates training opportunities through hands-on activities, file presentation, guest speakers, and workshops; assist with civic and social opportunities throughout the whole year.

• Provides students with guidance, counseling and support within appropriate limits; refers students to additional support services on an as-needed basis, takes responsibility for learning and complying with school policies such as mandated reporting, discipline, attendance, and the like.

• Ability to develop curriculum and educational opportunities consistent with the JAG model.

• Working knowledge of basic computer applications and an Internet browser.

• Insure confidentiality of client-staff relationship.

• Attend meetings and in service training as required.

• Perform related assignments as deemed necessary by the JAG/Youth Team Leader.

• Monitor and document customer progress in TrackOne and State JAG system.

• Be familiar with philosophy, goals, policies, procedures and regulations, and mission statement of the Regional Operator and Federal and State Governments and how they relate to and impact their job responsibilities.

• Coordinate customer services including, but not exclusive to, assessments, training, workshops, career counseling, referrals and supportive services.

• Educate the community regarding WorkOne services available in the community.

• To work collectively as a team to assist the customer in meeting their training and skills improvement needs.

• Other duties as assigned.

RESPONSIBILITIES OF JOB:

The JAG Specialist reports to the Operations Manager and receives general supervision and guidance as required. Job responsibilities are performed within the general policies of Vincennes University as defined by the University Manual, Workforce Development Services, Policy Letters, internal organizational charts, position descriptions, and verbal instructions. The individual exercises daily, independent non-routine decision making which demands initiative, management skills, sound judgement, and positive communication skills.

REQUIREMENTS OF JOB:

Bachelor’s Degree desired, Associate’s Degree or eight years experience in the area of employment and training programs, employer relations, social work, economic development or related fields. Individual must be detailed orientated and able to compile reports. Position requires a valid driver’s license and the ability to travel by both public transportation as well as private transportation including self-transportation. This position must demonstrate excellent communication skills. This position has frequent contact with students, staff, University administrators, Workforce Development Services Region 7 county and administrative staff, representatives of public agencies, funding sources (public and private), and the general public.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Applications will be accepted until July 16, 2014. Interviews may be held concurrently with the advertising period.

VU is committed to diversity in the College Community.

AA/EOE

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MEP ACADEMIC ADVISOR

(Support Staff)

MEP ACADEMIC ADVISOR

MEP NAVAL BASE – SAN DIEGO, CA

Vincennes University is seeking applicants for an MEP Academic Advisor at the MEP Naval Base in San Diego, CA. This is a part time, support staff position with no benefits located in San Diego, CA.

PRIMARY FUNCTION: Deliver a full range of academic advising services to all military students interested in enrolling in Vincennes University’s growing Military Education Program and or Distance Education Program offerings.

MINIMAL QUALIFICATIONS:

 Bachelor’s Degree required  Proficient in Windows XP environment, Internet applications, Microsoft Office 2007.

ESSENTIAL DUTIES & RESPONSIBILITIES:

 Conduct formal advising sessions with current and prospective students while advising on major course of study, degree requirements, and appropriate course delivery method.

 Interpret, apply, and abide by the Federal Education Rights and Privacy Act (FERPA) and parental confidentiality issues.

 Evaluate and articulate data accurately concerning students, faculty and administrators.

 Apply an accurate knowledge of a wide range of University courses utilized in over 20 programs, and academic standards and requirements to benefit students and the University.

 Develop degree plans for deployed and deployable military service members using critical thinking skills and working independently.

 Coach, challenge and encourage learners through disruptive life events and obstacles through discussion of options to support student success.

 Evaluate and interpret student’s military training and experience based on recommendations from the American Council on Education and apply credit to individual degree plans.

 Evaluate students’ academic records to ensure all requirements for graduation have been met.

 Travel as necessary to effectively advise, recruit, and retain students and/or represent the University at Education Fairs at other MEP educational sites and military bases.

 Recruit and retain active and inactive students through ongoing solicitation.

 Conduct presentations on behalf of the University to stakeholders, such as military education service officers, regional directors, and other key decision makers.

 Communicate effectively to audiences of service members about the benefits of attending Vincennes University.

POSITION REQUIREMENTS:

 Prior experience in academic advising at the community college level.

 Experience working with military personnel.

 Experience in busy office environment, multitasking.

 Ability to work effectively in a service environment that is subject to frequent interruptions.

 Ability to maintain orderly work environment, overall excellent organizational skills.

 Experience working with diverse clientele

 Ability to learn and proficiently apply a variety of computer applications specific to the work environment.

 Quick learner, ability to mentally organize, create solutions “on the spot” as well as long-term.

 Understanding of academic degree requirements and a knowledge of requirements for degree completion.

 Proficient in Windows XP environment, Internet applications, Microsoft Office 2000, Publisher and Banner SCT system

INTERPERSONAL SKILLS:

 Friendly, outgoing, respectful attitude

 Ability to be punctual, good work attendance, meet deadlines.

 Excellent oral & written communication skills, ability to speak in front of large groups of people.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 N. First Street, Vincennes, IN 47591 or email jobs@vinu.edu.

AA/EOE

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All materials will be kept in strictest confidence. Vincennes University is an affirmative action/equal opportunity employer.