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Part-time Residential Life Desk Clerk

(Support Staff)

Desk Clerk- Residence Hall

The Department of Residential Life at Vincennes University is seeking applicants for a Desk Clerk. The position to be filled is part-time, day and night shift without benefits. The Residence Hall Desk Clerk must be a self-motivated, flexible and dedicated professional who can assist in establishing a residential community conducive to student learning, development, and retention. The Residence Hall Desk Clerk must possess a student-centered attitude to be an effective and positive influence in the residence halls at Vincennes University.

Position Expectations

 Possess ability to follow written and oral instructions

 Be flexible to meet departmental needs

 Cover desk area

 Display willingness and ability to deliver services promptly, courteously and professionally

 Ability to prioritize work assignments

 Work with minimum supervision

 Perform clerical responsibilities (filing, typing, maintaining forms, etc.)

 Distribute and forward mail

 Answer the telephone

 Schedule appointments

 Keep residence hall records

 Possess ability to work with college age students

 Maintain a clean and organized work area

 Answer questions concerning Vincennes University and current activities

 Attend meetings as required

Minimum Qualifications

 High School diploma or GED with preference given to those with office work experience

 Commitment to student learning and development

 Strong commitment to multicultural student population

 Experience with information technology and demonstrated computer proficiency

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Friday, September 11, 2015. Interviews may be held concurrently with the advertising period.

AA/EOE

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Part-time Nurse Health Care Clinic

(Support Staff)

STAFF NURSE

Vincennes University Student Health Services is seeking applicants to fill the position of Staff Nurse. This is a part-time support staff position without benefits.

Associates degree in Nursing from an accredited school of nursing required. Current license as a registered nurse in the state of Indiana with current CPR certification, and tuberculin test certification from the state of Indiana are required. A minimum of two years experience in an acute care setting required and previous experience in a health care office setting is desirable. This position carries the general responsibility for assessment, referral and/or treatment of student illnesses or injuries. In addition, the staff nurse evaluates student physical examination/immunization forms to ensure compliance with the Indiana College Immunization Law.

RESPONSIBILITIES:

• Facilitate effective communication with the students, coordinator, faculty/staff, physicians’ offices and community agencies

• Participate in the development, implementation, revision and evaluation of the objectives of the Student Health Service

• Assessment of student illnesses/injuries including initial care, physician referrals as needed, and charting of the events

• Knowledge of campus and community resources which may impact students

• Entering data in computer

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Resumes will be accepted until the position is filled and interviews may be held concurrently with the advertising period.

AA/EOE

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HSE/ABE Instructor Part-time Evansville, IN

(Support Staff)

VINCENNES UNIVERSITY POSITION DESCRIPTION

AREA: Workforce Development & Community Services DEPARTMENT: Adult Basic Education POSITION: HSE/ABE Instructor

Duties

HSE/ABE Instructors are responsible for providing academic instruction to adults and youth enrolled in adult education programming. Instructors work with adult and youth students individually and in groups to meet the needs of their students in reaching their academic goals.

  1. Provides instructional activities based on individual learner education levels

  2. Assesses student educational levels using standardized test (TABE) and informal inventories

  3. Evaluates student skill needs, abilities, and goals

  4. Monitors student progress and retention

  5. Develops classroom curriculum for individual and small group instruction

  6. Develops distance education curriculum to supplement in-class activities

  7. Maintains student records and information in student files and online database (InTERS)

  8. Maintains frequent contact with students both in and away from the classroom to provide assistance with students’ in-class and distance learning activities

  9. Assists students in overcoming barriers to educational and career goals through partnerships with local and regional social service agencies

  10. Promotes program purpose and mission to potential students and community, business, and post-secondary partners

  11. Meets deadlines for submitting reports/surveys and replies to supervisors’ emails in a timely manner

  12. Learns to interpret program data and works toward meeting performance goals

  13. Maintains inventory of classroom materials and supplies

  14. Attends staff meetings and professional development activities as required

  15. Performs other duties as assigned by the Program Director

Job Requirements

  1. Bachelor’s degree in Education or related discipline

  2. Valid Indiana Teaching License preferred

  3. Demonstrated successful classroom teaching experience preferred

  4. Strong organizational skills and ability to collaborate with others

  5. Proficiency in computer skills and programs

  6. Possess desire and ability to work with diverse socio-economic populations who may possess significant barriers to educational completion

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for application is September 4, 2015. Interviews may be held concurrently with the advertising period.

AA/EOE

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Secretary l MEP California

(Support Staff)

Secretary l MEP California

POSITION: SUPPORT STAFF

INTERNAL JOB TITLE: MEP SECRETARY I- SAN DIEGO, CA

PRIMARY FUNCTION: Provide administrative support for the Military Education Program Office

MINIMAL QUALIFCATIONS: Proficient in Window 7 environment, Internet applications, Microsoft Office Suite, HS Diploma

ESSENTIAL DUTIES & RESPONSIBILITIES:

Computer Skills: Typing skills and proficiency with Microsoft Office required. Proficiency in Banner software desired but not required.

Communications: Must have excellent written skills and be proficient in general business administration formats. Verbal communication skills both in person and on the phone are required.

RESPONSIBILITIES:

Data entry, preparing correspondence, answering phones and performing general office duties as assigned.  

Performs various clerical and routine accounting tasks in support of site operations.

Procure and maintain required office supplies.

Track student registrations, tuition payments, for both local and distance education site enrollments.

Maintain instructional supplies inventory to include textbooks, consumables and non-consumable assets.

Provide daily executive overview reports to the site director as required. 

Assist the director in marketing and promoting VU MEP in California.

Travel as necessary to the educational sites supporting VU programs/outreach.

Provide cross training to other employees of VU MEP.

Provide support for Directors and Advisors.

Maintain a highly efficient and organized office environment, to include but not limited to:  providing accurate information on phone, via email, and in person to the public; maintaining confidentiality in the work environment; creating and maintaining files and systems of organization both electronically and via hard copy; basic computer maintenance for all computers in the system; billing; meeting deadlines associated with the academic calendar; accurate operation of the VU Text Loan System.

Other duties as assigned by the Director.

POLICY FORMATION: Follow applicable University academic, advising and administrative policies

POLICY INTERPRETATION: University Manual, Business Office Policy, Dean of Continuing Studies and Director of the MEP.

POSITION REQUIREMENTS:

EXPERIENCE: Experience working with military personnel.

Prior experience in academic advising at the community college level.

            Experience in busy office environment, multitasking.

Ability too maintain orderly work environment, overall excellent organizational skills.

            Experience working with diverse clientele.

Proficient in Windows Office environment, Internet applications, Microsoft Office Professional Suite.

    Ability to learn and proficiently apply a variety of computer applications specific to the work environment.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for application is August 28, 2015. Interviews may be held concurrently with the advertising period.

AA/EOE

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Fiscal Assistant Part-time Jasper, IN

(Support Staff)

Fiscal Assistant Jasper, IN

Vincennes University is seeking applicants for a Fiscal Assistant. This is a part time support staff position without benefits located in Jasper, IN.

PRIMARY FUNCTION: This position will provide financial accounting and general office support for the Jasper Campus administrative office. The work hours will be approximately half-time with occasional periods of longer hours during busy enrollment times.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Process accounts payable

• Assist with inventory control

• Process purchase requisitions

• Process accounts receivable

• Maintain budget records and journal entries

• Process departmental receipting

• Deliver bank deposits when Fiscal Officer is unavailable

• Assist with front office duties

• Third Party Billing

• Perform other duties as assigned

POSITION QUALIFICATIONS:

EDUCATION: Candidate should have completed coursework in accounting and business; associate degree preferred.

EXPERIENCE: 2-3 years experience working in an office setting.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Resumes will be accepted until August 21, 2015 and interviews may be held concurrently with the advertising period.

AA/EOE

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USCG Cutter Afloat California Part-time

(Support Staff)

US Coast Guard Cutter Afloat-California Part-time Support Staff

PRIMARY FUNCTION:

Provide comprehensive leadership, management and coordination of academic programs taught aboard USCG Cutters while at sea.

ESSENTIAL DUTIES & RESPONSIBILITIES:

ACADEMIC

  1. Student

  2. Oversees the counseling and advising of students concerning their academic program and preparing their evaluation package.

2 Determine the appropriate mode of instruction: on-site classes, distance learning courses, or college level testing, in accordance with the needs of the student and availability of faculty and delivery system.

3 Resolves student academic problems and issues within the limits of University procedures.

4 Informs students (by phone, mail, e-mail or in person) about their educational options and their academic status with Vincennes University.

  1. Faculty

  2. Identifies and recruits qualified adjunct faculty and submits the documentation necessary for hiring .

  3. Orients new faculty with procedures and standards of the University.

  4. Supervise faculty compliance with academic schedules and contact hour requirements.

  5. Assure that faculty teaching is evaluated through student evaluations, faculty peer counseling, and other academically acceptable methods in cooperation with the Vincennes campus.

  6. Assure that faculty is supplied with appropriate course plans, textbooks, and other instructional resources to assist them in the conduct of their courses.

  7. Coordinate Adjunct Faculty travel and required security identification for both CONUS and OCONUS travel.

  8. Schedule periodic faculty development workshops.

  9. Academic Planning and Support

  10. Ensure that appropriate annual course schedules are developed consistent with student needs, faculty availability and economic necessity.

  11. Ensure timely availability of textbooks and other instructional resources appropriate to scheduled courses.

  12. Monitor the textbook inventory, identifying needs for upgrading course materials.

  13. Work with US Coast Guard personnel to schedule coursework aboard deployed Cutters.

ADMINISTRATIVE

  1. Student

  2. Ensure the timely completion and submission of registration forms, evaluation packages, grade reports, student account collections, class roster reconciliation, and any checklists, reports for the monitoring of these activities.

  3. Ensure the timely and accurate certification of tuition assistance, veterans educational benefits, and/or financial aid, including the submission of any supporting documentation to the proper authority.

  4. Will not allow any student with prior term Account Receivable balance to register for another course until full payment is received.

  5. Operation

  6. Maintain student academic files and records in accordance with University procedures.

  7. Maintain the reconciliation and follow-up of student accounts receivable to include any student payments, tuition assistance, payment plans, VA benefits and financial aid payments.

  8. Adheres to time schedules in the submission of reports and administrative correspondence.

  9. Responsible for coordinating with various Military Educational/College Offices, the applicable state approving agencies, and the veteran’s administrative offices on matters affecting the operation of the site and responsibilities of the students.

  10. Works on continuous program effectiveness and improvement of VU’s service to students and the military.

FINANCIAL MANAGEMENT

  1. Accountability

  2. Ensure the safeguarding of University assets which includes physical property, inventory (textbooks, equipment, etc.), academic support materials and University funds.

  3. Ensure that tuition and fees are collected and deposited in a timely manor and that all returned checks are reconciled.

  4. Budget

  5. Monitors and controls the fiscal year budget for the program under the supervision of the Director for the Military Education Program.

  6. Ensure that budgeted expenses are processed according to established University policies and procedures.

  7. Responsible for ensuring that all tuition and fees are collected and invoiced according to University policy and procedures.

  8. Responsible for ensuring that all collections will be within the current term to guarantee no old or uncollectable debt.

RECRUITMENT Plans, conducts and carries out the marketing and public relations function for additional Coast Guard Cutter Commands.

Other duties as assigned by the Director.

POLICY FORMATION:

Follow applicable University academic, advising and administrative policies

POLICY INTERPRETATION:

University Manual, Business Office Policy, Dean , College of Extended Studies and Director of the MEP.

POSITION REQUIREMENTS:

EXPERIENCE:

Experience working with military personnel.

Prior experience in managing an academic program at the community college level or higher.

Ability too maintain orderly work environment, overall excellent organizational skills.

Experience working with diverse clientele.

Proficient in Windows XP environment, Internet applications, Microsoft Office 2000, and Banner SCT System.

Quick learner, ability to mentally organize, create solutions “on the spot” as well as long-term.

Experience with the structure and function of academic advising.

Understanding of VU academic policies, degree requirements and a knowledge of requirements for degree completion.

POLICY FORMULATION: Consult with MEP Director to implement improvements in the day to day operation and academic standards of the USCG Cutter Afloat Program.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for application is August 28, 2015. Interviews may be held concurrently with the advertising period.

AA/EOE

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Clerk l MEP California

(Support Staff)

CLERK l MEP CALIFORNIA

Provide full range of academic and administrative support for Vincennes University MEP CA Naval Medical Center Site

MINIMAL QUALIFCATIONS:

High School Diploma/GED Proficient in Windows 7 environment, Internet applications, Microsoft Office Suite

ESSENTIAL DUTIES & RESPONSIBILITIES:

Help to maintain a highly efficient and organized office environment, to include but not limited to: providing accurate information on phone, via email, and in person to the public; maintaining confidentiality in the work environment;

helping to create and maintain files and systems of organization both electronically and via hard copy; basic computing; meeting deadlines associated with the academic calendar and University policies.

Other duties as assigned by the Site Director.

POLICY FORMATION:

Follow applicable University academic, advising and administrative policies

POLICY INTERPRETATION:

University Manual, Business Office Policy, Dean, College of Extended Studies and Director of the MEP.

EXPERIENCE:

Experience working with military personnel.

Experience in busy office environment, multitasking.

Ability too maintain orderly work environment, overall excellent organizational skills.

Experience working with diverse clientele.

Proficient in Windows 7 environment, Internet applications, Microsoft Office Suite.

Ability to learn and proficiently apply a variety of computer applications specific to the work environment.

Quick learner, ability to mentally organize, create solutions “on the spot” as well as long-term.

Experience with the structure and function of administrative office technology

Understanding of academic degree requirements and a knowledge of requirements for degree completion.

Ability to maintain confidentiality

Ability to solve problems, think critically, and organize workload

Knowledge of university degree programs, policies, procedures and resources, preferred

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for application is August 28, 2015. Interviews may be held concurrently with the advertising period.

AA/EOE

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TTDT Instructor Plainfield IN

(Support Staff)

Tractor-Trailer Driver Trainer (TTDT) Instructor- Part-Time-Plainfield, IN

JOB SUMMARY

This position is located in Plainfield, Indiana. This part-time support staff position is responsible for instructing CDL Class A and B training at Vincennes University Logistics Training and Education Center’s (VU LTEC) Tractor-Trailer Driver Training (TTDT) program. The instructor must have a minimum of three years’ experience driving CDL Class A tractor-trailers. Previous teaching/training experience preferred.

ORGANIZATIONAL RELATIONSHIPS

This position will report to the TTDT Coordinator at VU LTEC. This individual will interact with students, faculty, and Vincennes University administrative offices.

PRIMARY DUTIES (may include, but not limited to the following):

• Conduct CDL training in accordance with the VU curriculum and the Indiana Bureau of Motor Vehicles guidelines

• Maintain all paperwork and reporting data for BMV license requirements and PTDI program certification

• Be a contributing member of the VU LTEC TTDT Team to offer feedback and suggestions to improve program delivery

• Maintain safety as the number one priority for all students and staff

• Other duties as assigned

OTHER REQUIREMENTS

• Receive Indiana BMV instructor license by completing Indiana BMV Instructor application and background check

• Adhere to Vincennes University’s Instructor Policies (available upon request)

• Adhere to general employee policies found in the Vincennes University Online Manual

• Responsible for accurate time tracking and reporting of duties performed

• Be available and on-time to conduct training as scheduled by VU LTEC

• Responsible for all University equipment and facilities

• Conduct oneself in a professional manner as a representative of VU LTEC

• Available to work non-standard work hours as necessary (nights/weekends)

EDUCATION & EXPERIENCE

The TTDT Instructor must have the following:

• Three (3) years verifiable experience driving Class A tractor-trailers

• Current Class A Commercial Driver’s License; current clean Motor Vehicle Record

• Current Department of Transportation physical; ability to pass drug screen

• Present knowledge on all State and Federal (FMCSA) regulations

• Working knowledge of CDL training/testing requirements

• Must meet VU’s basic instructor qualifications and skills

• Have a high school diploma or GED, some college preferred

• Applicants should have successful experience in overseeing simultaneous projects with minimal supervision

• Ability to work with a broad range of stakeholders, including faculty, students, staff, industry employers, and the public workforce system

• Must have the ability to take initiative; have superior organizational skills with the ability to multi-task.

• Must have excellent communication skills (both written and oral)

• Professional appearance and manner is essential

• Ability to use Microsoft Office

PHYSICAL DEMANDS

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, and use hands to handle objects, tools or controls, reach with arms, and climb stairs. The employee must have the ability to occasionally lift and/or move objects up to 50 pounds.

APPLICATION SUBMISSION

For more information call VU LTEC at (317) 381-6028. Interested applicants should submit a cover letter and resume to Vincennes University Human Resources, 1002 N. First Street, Vincennes, IN 47591 or email “jobs@vinu.edu.” Applications will be accepted until position is filled.

The Vincennes University Logistics Training and Education Center Initiative is an Equal Opportunity Program. Auxiliary aids and services are available upon request to individuals with disabilities.

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Academic Advisor-MEP San Diego, CA

(Support Staff)

MEP ACADEMIC ADVISOR MEP NAVAL BASE – SAN DIEGO, CA

Vincennes University is seeking applicants for an MEP Academic Advisor at the MEP Naval Base in San Diego, CA. This is a part time, support staff position with no benefits located in San Diego, CA.

PRIMARY FUNCTION: Deliver a full range of academic advising services to all military students interested in enrolling in Vincennes University’s growing Military Education Program and or Distance Education Program offerings.

MINIMAL QUALIFICATIONS:

 Bachelor’s Degree required  Proficient in Windows XP environment, Internet applications, Microsoft Office 2007.

ESSENTIAL DUTIES & RESPONSIBILITIES:

 Conduct formal advising sessions with current and prospective students while advising on major course of study, degree requirements, and appropriate course delivery method.

 Interpret, apply, and abide by the Federal Education Rights and Privacy Act (FERPA) and parental confidentiality issues.

 Evaluate and articulate data accurately concerning students, faculty and administrators.

 Apply an accurate knowledge of a wide range of University courses utilized in over 20 programs, and academic standards and requirements to benefit students and the University.

 Develop degree plans for deployed and deployable military service members using critical thinking skills and working independently.

 Coach, challenge and encourage learners through disruptive life events and obstacles through discussion of options to support student success.

 Evaluate and interpret student’s military training and experience based on recommendations from the American Council on Education and apply credit to individual degree plans.

 Evaluate students’ academic records to ensure all requirements for graduation have been met.

 Travel as necessary to effectively advise, recruit, and retain students and/or represent the University at Education Fairs at other MEP educational sites and military bases.

 Recruit and retain active and inactive students through ongoing solicitation.

 Conduct presentations on behalf of the University to stakeholders, such as military education service officers, regional directors, and other key decision makers.

 Communicate effectively to audiences of service members about the benefits of attending Vincennes University.

POSITION REQUIREMENTS:

 Prior experience in academic advising at the community college level.

 Experience working with military personnel.

 Experience in busy office environment, multitasking.

 Ability to work effectively in a service environment that is subject to frequent interruptions.

 Ability to maintain orderly work environment, overall excellent organizational skills.

 Experience working with diverse clientele

 Ability to learn and proficiently apply a variety of computer applications specific to the work environment.

 Quick learner, ability to mentally organize, create solutions “on the spot” as well as long-term.

 Understanding of academic degree requirements and a knowledge of requirements for degree completion.

 Proficient in Windows XP environment, Internet applications, Microsoft Office 2000, Publisher and Banner SCT system

INTERPERSONAL SKILLS:

 Friendly, outgoing, respectful attitude

 Ability to be punctual, good work attendance, meet deadlines.

 Excellent oral & written communication skills, ability to speak in front of large groups of people.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 N. First Street, Vincennes, IN 47591 or email jobs@vinu.edu.
AA/EOE

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All materials will be kept in strictest confidence. Vincennes University is an affirmative action/equal opportunity employer.