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Part-time Clerk Typist ll

(Support Staff)

Part-time Clerk Typist ll Health Science

POSITION REQUIREMENTS:

EDUCATION:      A.S. Degree in related field preferred. High School graduate with some college credits in secretarial field acceptable.

EXPERIENCE:     At least three years of office related work experience.  Excellent computer skills including Microsoft Office software and Internet. Experience with medical terminology, Lotus Notes and Vincennes University student system would be a plus. 

LANGUAGE SKILLS:    Working command of English language with strong ability to communicate in verbal and written forms.  Additional language skills not required but could be helpful.

MATHEMATICAL SKILLS:    Must have basic math skills conducive to position.

REASONING SKILLS:   Basic reasoning skills with ability to organize and prioritize in a multi-task environment.

INTERPERSONAL SKILLS:   Ability to interact with a diverse range of individuals.

PHYSICAL DEMANDS:   Must be able to successfully perform the routine office work in a timely manner during the necessary office hours.  Occasional lifting required.

  Health Sciences and Human Performance Part-Time Health Sciences Clerk/Typist Responsibilities

  1. Assist students/visitors

  2. Answer phone/direct calls

  3. Distribute mail/printing

  4. General office duties as assigned

  5. Revise syllabi, college lab manuals, and clinical lab manuals

  6. Update test banks and prepare unit/final exams as needed

  7. Monitor clinical agency agreement dates and prepare agreements when needed for all programs in the health sciences areas as directed

  8. Prepare permanent files for the PN, ADN, BSN, PTA, Surgical Technology, and other health sciences programs: accreditation files and others as assigned

  9. Assist Accreditation Coordinator in gathering and maintaining documents related to nursing accreditation

  10. Gather and file official copies of final exams and syllabi. Report missing files to Division Secretary

  11. Distribute surveys as requested by Accreditation Coordinator

  12. Assist dean, faculty, and division Secretary as needed

  13. Handle and maintain many confidential records and correspondence for the division and individual programs

  14. Other duties as may be assigned

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Friday, June 5, 2015. Interviews may be held concurrently with the advertising period.

AA/EOE

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Part-time Academic Advisor Gibson Center

(Support Staff)

VU Gibson Center - Part-Time Academic Advisor

The ideal candidate for this position is already an approved V.U. Advisor with a high level of Banner proficiency:

The position shall include, but not be limited to:

• Registering new students

• Scheduling and Proctoring Accuplacer exams

• Advising students on classes / programs; (General Education Classes)

• Enrolling students and scheduling classes

• Managing, communicating with and scheduling Adjunct Instructors

• Communicating and collaborating with Vincennes University Department Chairs

• Coordinate with V.U. bookstore on required class textbooks

• Development of schedules for upcoming academic semesters

• BANNER familiarization preferred

Other tasks as assigned by the Gibson Secretary or Director

-Part-Time Position

-10 to 15 hrs per week

-No benefits

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Friday, June 12, 2015. Interviews may be held concurrently with the advertising period.

AA/EOE

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COPE Student Support Services Transfer/Academic Coordinator

(Support Staff)

COPE Student Support Services (SSS) Transfer/Academic Coordinator

Vincennes University is seeking applicants for a COPE SSS Transfer/Academic Coordinator. This is a part-time position with no benefits.

COPE Student Support Services is a federally funded TRiO program which provides academic assistance to qualifying college students with all aspects of the college experience, with a goal to assist with retention, graduation, and transfer to four-year degree programs.

Qualifications:

Bachelor’s Degree required, Master’s preferred, in counseling, education, or a closely related field. Candidate must have an understanding and commitment to the community college philosophy and ability to work with individuals from diverse cultural, ethnic, and economic backgrounds, as well as students with disabilities.

Duties and Responsibilities

• Report to the Director of Student Support Services;

• Serve as an coordinator to a caseload of students, working with them to address ongoing academic, personal, social, and financial needs to stay on track throughout their degree program;

• Assist program students with a variety of activities, such as:

o academic counseling,

o preparation of financial aid paperwork and financial literacy training,

o mentoring,

o career exploration and resume writing,

o instructional and tutorial assistance for developmental and college level classes,

o transfer process between colleges,

• Monitor and assess students’ progress on a regular basis and maintain accurate records of students’ use of services;

• Understand the admission process for Vincennes University and COPE SSS. Interview prospective students and parents and determine the student’s eligibility for the program services;

• Understand ADA, Section 504 and its application to University students and have the ability to interpret such to faculty, families, students and others;

• Contact and interact with agencies such as Vocational Rehabilitation, High School Counselors, and University faculty, departments and programs;

• Plan and execute campus visits to various Indiana state colleges;

• Be proficient in various computer skills, such as Word, BANNER, Excel, and have the ability to complete data for federal reports accurately;

• Participate in University committees as assigned,

• Maintain confidentiality in accordance with FERPA guidelines;

• Work as a member of a collaborative team; and

• Perform other duties as assigned.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Resumes will be accepted until the position is filled and interviews may be held concurrently with the advertising period. AA/EOE

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Part-time Clerk Typist Student Center

(Support Staff)

Part-time Clerk Typist, Student Center

Description of Position

The Student Center, located in the Beckes Student Union, houses the Dean of Students and Office of Judicial Affairs, Student Activities, Multicultural, and International Student Affairs. The center seeks to provide services, programs, and activities for students that support and contribute to the educational goals of the institution. The Part-time Clerk Typist manages all office duties for the Dean of Students, schedules appointments and maintains all records that pertain to the Office of Judicial Affairs, while providing support to all office in the Student Center.

Duties associated with the Dean of Students office

o Maintain the daily calendar for the Dean of Students

o Schedule all meetings concerning violations of the Standards of Student Behavior

o Schedule all judicial and drop appeal hearings

o Maintain all records pertaining to:

 Disciplinary cases

 Drop/Appeal hearings

Student retention

o Provide support and assistance with the new International Student Orientation program

o Provide support and assistance with all phases of the SWAG program

Additional Duties

o Assist with the collection and distribution for the Selective Readmission process

o Process:

 Budget transfers and transactions

 Print requests

 Paperwork for professional conferences

o Provide coverage in the Student Center office as requested

o Serve as a member of the START VU check-in team

Professional expectations

o Work with other University departments and divisions to promote student life opportunities in support of the University and Student Affairs Missions.

o Be part of a team of student affairs professionals dedicated to serving the students at Vincennes University.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Friday, May 22, 2015. Interviews may be held concurrently with the advertising period. AA/EOE

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WVUT Digital Content Producer

(Support Staff)

WVUT Digital Content Producer SUMMARY

A full-time support staff position with benefits. Standard schedule Monday through Friday 10am to 6:30pm, subject to change.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Create content for digital platforms

• Produce, gather and post content accurately and timely on our websites, mobile platforms and social media in support of our stations’ digital strategies

• Shoot video, including interviews, to accompany news and promotional content

• Edit video and audio for news and promotional content

• Write copy to accompany news and promotional content

• Assist in production of weekday 30 minute TV newscast

• Communicate with newsroom and production staff on a daily basis

• Work across multiple departments for the success of our stations’ digital strategies

• Perform other duties as assigned

• Must have strong knowledge of media software and video exporting & uploading to digital platforms

• Must be able to lift 50 pounds with reaching overhead, bending and twisting

• Must hold a valid driver’s license

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Friday, May 29, 2015. Interviews may be held concurrently with the advertising period.

AA/EOE

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Part-time Bookstore Textbook Clerk

(Support Staff)

OLD POST BOOKSTORE – Part time Associate

Vincennes University Old Post Bookstore is seeking an energetic self-starter for a Textbook Clerk. This position within the bookstore is a part time, 12 month, support staff position without benefits.

This position requires the continuous use of Microsoft Office software as well as the use of Banner Campus software, Lotus Notes and several other bookstore related inventory control programs. Experience with Excel and Word required. If you are good with people, able to offer excellent service to all students and parents, a team player, and have excellent communication and organizational skills, this position is for you.

The job requires the ability to stand for prolonged periods of time as well as the ability to lift up to 50 lbs. when working in the bookstore shipping and receiving area. Successful applicant must be available to work additional hours as needed during peak times.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Friday, May 22, 2015. Interviews may be held concurrently with the advertising period.

AA/EOE

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ABE-HSE-ELL Instructor part-time Evansville, IN

(Support Staff)

VINCENNES UNIVERSITY POSITION DESCRIPTION

AREA: Workforce Development & Community Services DEPARTMENT: Adult Basic Education POSITION: ABE/HSE/ELL Instructor

Duties

ABE/HSE/ELL Instructors are responsible for providing academic instruction to adults and youth enrolled in adult education programming. Instructors work with adult and youth students individually and in groups to meet the needs of their students in reaching their academic goals.

  1. Provides instructional activities based on individual learner education levels

  2. Assesses student educational levels using standardized test (TABE) and informal inventories

  3. Evaluates student skill needs, abilities, and goals

  4. Monitors student progress and retention

  5. Develops classroom curriculum for individual and small group instruction

  6. Develops distance education curriculum to supplement in-class activities

  7. Maintains student records and information in student files and online database (InTERS)

  8. Maintains frequent contact with students both in and away from the classroom to provide assistance with students’ in-class and distance learning activities

  9. Assists students in overcoming barriers to educational and career goals through partnerships with local and regional social service agencies

  10. Promotes program purpose and mission to potential students and community, business, and post-secondary partners

  11. Meets deadlines for submitting reports/surveys and replies to supervisors’ emails in a timely manner

  12. Learns to interpret program data and works toward meeting performance goals

  13. Maintains inventory of classroom materials and supplies

  14. Attends staff meetings and professional development activities as required

  15. Performs other duties as assigned by the Program Director

Job Requirements

  1. Bachelor’s degree in Education or related discipline

  2. Valid Indiana Teaching License preferred

  3. Demonstrated successful classroom teaching experience preferred

  4. Strong organizational skills and ability to collaborate with others

  5. Proficiency in computer skills and programs

  6. Possess desire and ability to work with diverse socio-economic populations who may possess significant barriers to educational completion

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Friday, May 22, 2015. Interviews may be held concurrently with the advertising period.

AA/EOE

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ABE-HSE-ELL Instructor part-time Washington, IN & Petersburg, IN

(Support Staff)

VINCENNES UNIVERSITY POSITION DESCRIPTION

AREA: Workforce Development & Community Services DEPARTMENT: Adult Basic Education POSITION: ABE/HSE/ELL Instructor

Duties

ABE/HSE/ELL Instructors are responsible for providing academic instruction to adults and youth enrolled in adult education programming. Instructors work with adult and youth students individually and in groups to meet the needs of their students in reaching their academic goals.

  1. Provides instructional activities based on individual learner education levels

  2. Assesses student educational levels using standardized test (TABE) and informal inventories

  3. Evaluates student skill needs, abilities, and goals

  4. Monitors student progress and retention

  5. Develops classroom curriculum for individual and small group instruction

  6. Develops distance education curriculum to supplement in-class activities

  7. Maintains student records and information in student files and online database (InTERS)

  8. Maintains frequent contact with students both in and away from the classroom to provide assistance with students’ in-class and distance learning activities

  9. Assists students in overcoming barriers to educational and career goals through partnerships with local and regional social service agencies

  10. Promotes program purpose and mission to potential students and community, business, and post-secondary partners

  11. Meets deadlines for submitting reports/surveys and replies to supervisors’ emails in a timely manner

  12. Learns to interpret program data and works toward meeting performance goals

  13. Maintains inventory of classroom materials and supplies

  14. Attends staff meetings and professional development activities as required

  15. Performs other duties as assigned by the Program Director

Job Requirements

  1. Bachelor’s degree in Education or related discipline

  2. Valid Indiana Teaching License preferred

  3. Demonstrated successful classroom teaching experience preferred

  4. Strong organizational skills and ability to collaborate with others

  5. Proficiency in computer skills and programs

  6. Possess desire and ability to work with diverse socio-economic populations who may possess significant barriers to educational completion

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Friday, May 22, 2015. Interviews may be held concurrently with the advertising period.

AA/EOE

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TTDT Instructor Plainfield

(Support Staff)

Tractor-Trailer Driver Trainer (TTDT) Instructor- Part-Time-Plainfield, IN

JOB SUMMARY

This position is located in Plainfield, Indiana. This part-time support staff position is responsible for instructing CDL Class A and B training at Vincennes University Logistics Training and Education Center’s (VU LTEC) Tractor-Trailer Driver Training (TTDT) program. The instructor must have a minimum of three years’ experience driving CDL Class A tractor-trailers. Previous teaching/training experience preferred.

ORGANIZATIONAL RELATIONSHIPS

This position will report to the TTDT Coordinator at VU LTEC. This individual will interact with students, faculty, and Vincennes University administrative offices.

PRIMARY DUTIES (may include, but not limited to the following):

• Conduct CDL training in accordance with the VU curriculum and the Indiana Bureau of Motor Vehicles guidelines

• Maintain all paperwork and reporting data for BMV license requirements and PTDI program certification

• Be a contributing member of the VU LTEC TTDT Team to offer feedback and suggestions to improve program delivery

• Maintain safety as the number one priority for all students and staff

• Other duties as assigned

OTHER REQUIREMENTS

• Receive Indiana BMV instructor license by completing Indiana BMV Instructor application and background check

• Adhere to Vincennes University’s Instructor Policies (available upon request)

• Adhere to general employee policies found in the Vincennes University Online Manual

• Responsible for accurate time tracking and reporting of duties performed

• Be available and on-time to conduct training as scheduled by VU LTEC

• Responsible for all University equipment and facilities

• Conduct oneself in a professional manner as a representative of VU LTEC

• Available to work non-standard work hours as necessary (nights/weekends)

EDUCATION & EXPERIENCE

The TTDT Instructor must have the following:

• Three (3) years verifiable experience driving Class A tractor-trailers

• Current Class A Commercial Driver’s License; current clean Motor Vehicle Record

• Current Department of Transportation physical; ability to pass drug screen

• Present knowledge on all State and Federal (FMCSA) regulations

• Working knowledge of CDL training/testing requirements

• Must meet VU’s basic instructor qualifications and skills

• Have a high school diploma or GED, some college preferred

• Applicants should have successful experience in overseeing simultaneous projects with minimal supervision

• Ability to work with a broad range of stakeholders, including faculty, students, staff, industry employers, and the public workforce system

• Must have the ability to take initiative; have superior organizational skills with the ability to multi-task

• Must have excellent communication skills (both written and oral)

• Professional appearance and manner is essential

• Ability to use Microsoft Office

PHYSICAL DEMANDS

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, and use hands to handle objects, tools or controls, reach with arms, and climb stairs. The employee must have the ability to occasionally lift and/or move objects up to 50 pounds.

APPLICATION SUBMISSION

For more information call VU LTEC at (317) 381-6028. Interested applicants should submit a cover letter and resume by May 15, 2015 to Vincennes University Human Resources, 1002 N. First Street, Vincennes, IN 47591 or email “jobs@vinu.edu.”

The Vincennes University Logistics Training and Education Center Initiative is an Equal Opportunity Program. Auxiliary aids and services are available upon request to individuals with disabilities.

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Mathematics Academic Tutor - Lawerenceburg, IN

(Support Staff)

Math Academic Tutor - Lawrenceburg Early College

Vincennes University is seeking applicants for an Academic Tutor - Mathematics for Lawrenceburg Early College. This is a part time support staff position without benefits.

The Academic Tutor position is designed to provide one on one or small group support for early college students at Lawrenceburg High School. The tutor will work closely with teachers to monitor academic progress of students who are struggling with courses in the early college setting. Lawrenceburg Early College High School is an early college partnership between Vincennes University and Lawrenceburg School Corporation. It is located in Lawrenceburg, Indiana.

The successful candidate must be prepared to assume the position beginning Wednesday, August 5, 2015.

Initial responsibilities of the academic tutor will include:

 Provide academic tutoring in Math for students

 Customize and craft effective plans that address student weaknesses and strengths

 Assist, evaluate, develop and integrate the students in learning

 Motivate students and provide them with confidence to feel successful

 Foster meaningful relationships with students and faculty

 Develop study skills specifically tailored to the students’ needs

 Teach referred students how to learn by providing students with study skills and study habits

 Demonstrate excellent writing, oral and interpersonal communication skills

 Evaluate students’ progress in order to document improvements or identify additional

 Demonstrate excellent math skills (Math tutor)

 Provide ongoing communication with teachers, parents, students, and counselors regarding academic progress of individual students who are referred to them by counselors/teachers to receive assistance and academic support

 Support the vision of the ECHS

 Assume additional responsibilities as assigned by administrators

Applicants must have an earned baccalaureate with twelve hours in college-level mathematics. The University seeks an individual with effective communication, interpersonal, planning and organizational skills. Specific requirements for the position include experience with Word, Excel, and the VU computer records and learning systems. Experience in the higher education industry preferred.

Applicants should submit a letter of application, curriculum vitae, and names and contact information of three professional references. While applications and nominations will be accepted until the position is filled, candidates are encouraged to submit materials no later than May 25, 2015. Initial screening of applicants may occur concurrently with the advertisement period. The position will remain open until filled.

Completed applications are to be sent to: Office of Human Resources Vincennes University 1002 N. First Street Vincennes, IN 47591

Vincennes University is an affirmative action, equal opportunity employer.

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WVUT Producer/Director

(Support Staff)

WVUT-TV Producer/Director

Reports to: Production Manager and Director of Operations/General Manager for WVUT-TV SUMMARY:

A full-time Support Staff position with full benefits. Standard schedule: Monday through Wednesday 3-11:30pm, Saturday & Sunday 2-10pm, subject to change.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for overall supervision and maintaining security for the TV and Radio areas of Davis Hall during evenings and weekends.

• Produce, direct, shoot and edit any programs assigned by the Production Manager for broadcast on WVUT or for other non-broadcast purposes. Examples include: Sports Remotes, Political Forums and Debates, Newscasts, Newsbreaks and Public Service Forums.

• Produce promotional spots and Public Service Announcements for air on WVUT-TV.

• Serve as a production crew member on productions when others may be assigned to produce.

• Monitor and operate Master Control.

• Provide the public with weather information for severe weather and weather related closings/cancellations that may occur.

• Provide training and supervision for students working on the television newscast, sports remotes, public affairs programs, political forums and other programs as part of their lab requirements for the broadcast program.

• Critique student performances in any of the above mentioned productions.

• Assist students with any pre-production or post-production work that they have to do for any assigned project.

• Provide security and accounting for all production equipment, including signing out and checking in of production equipment.

• Other duties as assigned.

DESIRED QUALIFICATIONS:

• Associates Degree in Broadcasting, TV production, or related field.

• Prior video shooting and editing experience.

• Experience with in- studio and on-location TV productions

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Friday, May 1, 2015. Interviews may be held concurrently with the advertising period.

AA/EOE

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Part Time ACADEMIC ADVISOR - Military Education Program/Florida

(Support Staff)

This part time, no benefits position is located in St. Augustine, FL.

PRIMARY FUNCTION: Deliver a full range of academic advising services to all military students interested in enrolling in Vincennes University’s growing Military Education Program and or Distance Education Program offerings.

MINIMAL QUALIFCATIONS: Bachelor’s Degree required

ESSENTIAL DUTIES & RESPONSIBILITIES:

o Conduct formal advising sessions with current and prospective students while advising on major course of study, degree requirements, and appropriate course delivery method.

o Interpret, apply, and abide by the Federal Education Rights and Privacy Act (FERPA) and parental confidentiality issues.

o Evaluate and articulate data accurately concerning students, faculty and administrators.

o Apply an accurate knowledge of a wide range of University courses utilized in over 20 programs, and academic standards and requirements to benefit students and the University.

o Develop degree plans for deployed and deployable military service members using critical thinking skills and working independently.

o Coach, challenge and encourage learners through disruptive life events and obstacles through discussion of options to support student success.

o Evaluate and interpret student’s military training and experience based on recommendations from the American Council on Education and apply credit to individual degree plans.

o Evaluate students’ academic records to ensure all requirements for graduation have been met.

o Recruit and retain active and inactive students through ongoing solicitation.

POSITION REQUIREMENTS:

EXPERIENCE:

• Prior experience in academic advising at the community college level.

• Experience working with military personnel.

• Experience in busy office environment, multitasking.

• Ability to work effectively in a service environment that is subject to frequent interruptions.

• Ability to maintain orderly work environment, overall excellent organizational skills.

• Experience working with diverse clientele

• Ability to learn and proficiently apply a variety of computer applications specific to the work environment.

• Quick learner, ability to mentally organize, create solutions “on the spot” as well as long-term.

• Understanding of academic degree requirements and a knowledge of requirements for degree completion.

• Proficient in Windows 7 environment, Internet applications, Microsoft Office Suite, and Banner SCT system.

LANGUAGE SKILLS: Well modulated voice, neat & clean in appearance.

MATHEMATICAL SKILLS: College level – appropriate to academic advising of military students.

REASONING SKILLS: Skills appropriate to dealing with student academic needs and advising

INTERPERSONAL SKILLS:

Friendly, outgoing, respectful attitude

Ability to be punctual, good work attendance, meet deadlines

Excellent oral & written communication skills, ability to speak in front of large groups of people.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Monday, April 27, 2015. Interviews may be held concurrently with the advertising period. AA/EOE

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Part Time SECRETARY I - Military Education Program/Florida

(Support Staff)

This is part-time position without benefits located in St. Augustine, Florida.

PRIMARY FUNCTION:

Provide administrative support for the MEP-FL St. Augustine Office

MINIMAL QUALIFCATIONS:

Proficient in Window 7 environment, Internet applications, Microsoft Office Suite, HS Diploma

ESSENTIAL DUTIES & RESPONSIBILITIES:

Computer Skills: Typing skills and proficiency with Microsoft Office required. Proficiency in Banner software desired but not required.

Communications: Must have excellent written skills and be proficient in general business administration formats. Verbal communication skills both in person and on the phone are required.

Additional Requirements:

 Experience in busy office environment, multitasking.

 Experience working with a diverse student population including military service members, spouses, and dependents.

 Must have excellent customer service skills. Friendly, outgoing, respectful attitude required.

 Must be professional at all times.  Must be neat and clean in appearance at all times.

 Must be punctual, reliable, and meet assigned deadlines.

 Quick learner, ability to mentally organize, create solutions “on the spot” as well as long-term.

POSITION REQUIREMENTS:

EXPERIENCE: Experience working with military personnel.

 Prior experience in academic advising at the community college level.

 Experience in busy office environment, multitasking.

 Ability to maintain orderly work environment, overall excellent organizational skills.

 Experience working with diverse clientele.

 Proficient in Windows Office environment, Internet applications, Microsoft Office Professional Suite.

 Ability to learn and proficiently apply a variety of computer applications specific to the work environment.

RESPONSIBILITIES:

Data entry, preparing correspondence, answering phones and performing general office duties as assigned.  

Performs various clerical and routine accounting tasks in support of site operations.

Procure and maintain required office supplies.

Track student registrations, tuition payments, for both local and distance education site enrollments.

Maintain instructional supplies inventory to include textbooks, consumables and non-consumable assets.

Provide daily executive overview reports to the site director as required. 

Assist the director in marketing and promoting VU MEP in Florida.

Travel as necessary to the educational sites supporting VU programs/outreach.

Provide cross training to other employees of VU MEP.

Provide support for Directors and Advisors.

Maintain a highly efficient and organized office environment, to include but not limited to: 

Providing accurate information on phone, via email, and in person to the public; maintaining confidentiality in the work environment.

Creating and maintaining files and systems of organization both electronically and via hard copy.

Basic computer maintenance for all computers in the system.

Billing.

Meeting deadlines associated with the academic calendar.

Accurate operation of the VU Text Loan System.

Other duties as assigned by the Director.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Deadline for first consideration is Friday, March 27, 2015. Interviews may be held concurrently with the advertising period.

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Part-Time Coordinator / Alameda, CA

(Support Staff)

Vincennes University is seeking applicants for Part-Time Coordinator for the US Coast Guard Cutter Afloat Program. This is a part-time, support-staff position without benefits located in Alameda, California.

PRIMARY FUNCTION:

Provide comprehensive leadership, management & coordination of academic programs taught aboard USCG Cutters while at sea.

ESSENTIAL DUTIES & RESPONSIBILITIES:

ACADEMIC

• Oversees the counseling and advising of students concerning their academic program and preparing their evaluation package.

• Determine the appropriate mode of instruction: on-site classes, distance learning courses, or college level testing, in accordance with the needs of the student and availability of faculty and delivery system.

• Resolves student academic problems and issues within the limits of University procedures.

• Informs students (by phone, mail, e-mail or in person) about their educational options and their academic status with Vincennes University.

• Identifies and recruits qualified adjunct faculty and submits the documentation necessary for hiring.

• Orients new faculty with procedures and standards of the University.

• Supervise faculty compliance with academic schedules and contact hour requirements.

• Assure that faculty teaching is evaluated through student evaluations, faculty peer counseling, and other academically acceptable methods in cooperation with the Vincennes campus.

• Assure that faculty is supplied with appropriate course plans, textbooks, and other instructional resources to assist them in the conduct of their courses.

• Coordinate Adjunct Faculty travel and required security identification for both CONUS and OCONUS travel.

• Schedule periodic faculty development workshops.

• Ensure that appropriate annual course schedules are developed consistent with student needs, faculty availability and economic necessity.

• Ensure timely availability of textbooks and other instructional resources appropriate to scheduled courses.

• Monitor the textbook inventory, identifying needs for upgrading course materials.

• Work with US Coast Guard personnel to schedule coursework aboard deployed Cutters.

ADMINISTRATIVE

• Ensure the timely completion and submission of registration forms, evaluation packages, grade reports, student account collections, class roster reconciliation, and any checklists, reports for the monitoring of these activities.

• Ensure the timely and accurate certification of tuition assistance, veterans educational benefits, and/or financial aid, including the submission of any supporting documentation to the proper authority.

• Will not allow any student with prior term Account Receivable balance to register for another course until full payment is received.

• Maintain student academic files and records in accordance with University procedures.

• Maintain the reconciliation and follow-up of student accounts receivable to include any student payments, tuition assistance, payment plans, VA benefits and financial aid payments.

• Adheres to time schedules in the submission of reports and administrative correspondence.

• Responsible for coordinating with various Military Educational/College Offices, the applicable state approving agencies, and the veteran’s administrative offices on matters affecting the operation of the site and responsibilities of the students.

• Works on continuous program effectiveness and improvement of VU’s service to students and the military.

FINANCIAL MANAGEMENT

• Ensure the safeguarding of University assets which includes physical property, inventory (textbooks, equipment, etc.), academic support materials and University funds.

• Ensure that tuition and fees are collected and deposited in a timely manor and that all returned checks are reconciled.

• Monitors and controls the fiscal year budget for the program under the supervision of the Director for the Military Education Program.

• Ensure that budgeted expenses are processed according to established University policies and procedures.

• Responsible for ensuring that all tuition and fees are collected and invoiced according to University policy and procedures.

• Responsible for ensuring that all collections will be within the current term to guarantee no old or uncollectable debt.

RECRUITMENT

• Plans, conducts and carries out the marketing and public relations function for additional Coast Guard Cutter Commands.

• Other duties as assigned by Director.

EXPERIENCE:

• Experience working with military personnel.

• Prior experience in managing an academic program at the community college level or higher.

• Ability too maintain orderly work environment, overall excellent organizational skills.

• Experience working with diverse clientele.

• Proficient in Windows XP environment, Internet applications, Microsoft Office 2000, and Banner SCT System.

• Quick learner, ability to mentally organize, create solutions “on the spot” as well as long-term.

• Experience with the structure and function of academic advising.

• Understanding of VU academic policies, degree requirements and a knowledge of requirements for degree completion.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Resumes will be accepted until the position is filled. Interviews may be held concurrently with the advertising period.

AA/EOE

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Grounds Maintenance

(Support Staff)

Vincennes University is seeking applicants for Grounds/Maintenance position. This is a full time support staff position with benefits located on VU’s main campus.

Work Performed:

  1. Provides leadership to mowing and/or lawn maintenance crew.

  2. Perform grounds maintenance activities; lawn mowing, trimming, irrigation, exterior plantings, walks and brick walkways, snow removal and de-icing, etc. including operation and maintenance of grounds equipment, forklift, dump truck, etc.

  3. Parking and traffic control structure maintenance; barricades, street drains, pavement maintenance, parking bumpers, etc.

  4. Acquisition and maintenance of appropriate Commercial Driver’s License (CDL) for operation of Trash Compactor truck; picking up refuse and delivery to landfill. Responsible for handling and storage of Bio-hazardous Waste.

  5. Other duties as assigned by the Physical Plant.

Requirements:

  1. One year experience in grounds maintenance work; or equivalent combinations of applicable experience.

  2. High School diploma or G.E.D.

  3. Interpret and work rough sketches, drawings and blue prints, and follow both verbal and written instructions.

  4. Ability to instruct assistants, and provide leadership for seasonal and part-time employees.

  5. Understand and follow all safety procedures and use of safety equipment

  6. Maintain a positive working relationship with co-workers, faculty & staff, students and the general public; will be required to work as a member if other trade crews on large projects.

  7. Operate vehicle and possess a valid driver’s license. CDL with appropriate classification for operation of the trash compactor truck is required.

  8. May work under emergency and difficult situations.

  9. Experience and comfortable working in heights with agility and balance, on scaffolding, ladders, and lifts.

  10. Able to respond to emergency call-ins and may be required to work weekends/holidays as needed on snow removal, storm damage, special activities, etc.

  11. Skilled in the operation and use of tools, chemicals, materials, and equipment in the grounds maintenance area with a good mechanical background.

  12. Knowledge of lawn, grounds, and construction equipment operation and maintenance; i.e. Bobcat, forklift, etc.

  13. May be required to perform weekend/holiday building checks and respond to pager calls.

  14. Provide instruction to assistants and assist with training of new co-workers.

Working Conditions:

  1. Standing, bending, climbing, carrying, reaching, handling, and use of fingers 50% or more of the work day. Combination of heavy truck operation and manual labor activities.

  2. Regular attendance is required for this position. Actual schedule contingent upon the needs of the department and Vincennes University.

  3. Works both indoors and outdoors, occasionally under inclement weather conditions.

  4. Frequently lifting 50-100 pounds or over.

This person will assist in all areas as deemed necessary by the Director of Physical Plant.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email to jobs@vinu.edu. Final Deadline to submit applications will be March 1, 2015.

VU is committed to diversity in the college community.

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All materials will be kept in strictest confidence. Vincennes University is an affirmative action/equal opportunity employer.